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Operations Coordinator, Academic

4 months ago

Red Deer, Canada Red Deer College Full time

Position Information

**Position Title**
- Operations Coordinator, Academic (School of Arts & Education)**Position Summary**
- The School of Arts and Education is seeking a permanent part-time Operations Coordinator to join their team.
- The Operations Coordinator, Academic is responsible for coordinating the business operations of the School of Arts and Education. The Operations Coordinator, Academic acts as a liaison between the academic and service areas across the institution as well as external stakeholders, to carry-out the Schools’ strategic priorities. This position supports the Academic Operations Manager in ensuring effective and efficient business operations across their portfolio.**Position Responsibilities**
- Collects and analyzes enrolment, timetable, financial, and other data, and makes recommendations for operational decision-making.
- Runs administrative and financial reports that provide the School with direction and guidance for planning and decision-making.
- Prepares contract letters and distributes them for signing as appropriate, ensuring accurate step and grade calculations.
- Maintains the confidentiality of personal information in accordance with RDP policy, standard practices, and the Freedom of Information and Protection of Privacy Act (FOIP).
- Under the guidance of the Academic Operations Manager, monitors operating and personnel budgets for the School.
- Coordinates and monitors budget transactions within the scope of authority and resolves issues as they arise.
- Monitors project planning documents, including developments, deliverables, timing, and selected project budgets.
- Prepares related written documentation, including project plans, scheduling updates and revisions, proposals, and business cases/plans.
- Coordinates and manages the assignment of office space for all faculty and staff within the School in consultation with the Dean, Associate Deans, Operations Manager, and Campus Management. Completes access requests for keys, computer access, banner access, as needed ensuring administrative resources are arranged for employees.
- Coordinates the creation and posting of content for the School of Arts and Education social media accounts. In partnership with marketing, raises the profile of the School.

**Required Qualifications**
- Three (3) year undergraduate degree, three years of university or equivalency in Business or related Field of Study
- Three (3) years of experience

**Preferred Qualifications**
- Four (4) year undergraduate degree, or three (3) year undergraduate degree plus one full additional year of university in a related program
- Experience with Banner and Cognos is an asset
- Post-secondary work experience is an asset

**Salary or Hourly?**
- Hourly**Salary**
- Starting at $34.08 per hour**Benefits and Compensation Information**
- Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays.
- Eligibility to access the above mentioned benefits dependent upon the AUPE Collective Agreement and related RDP policies.**About Red Deer Polytechnic**
- Focused on advancing the economic and social priorities of Alberta,
- **Red Deer Polytechnic** (RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Extended Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities.
- Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.
- Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our
- **polytechnic community**.Posting Detail Information

**Competition Number**
- 2023-A-089**Employment Type**
- Permanent Part-Time**Number of Vacancies**
- 1**Desired Start Date**
- 07/24/2023**Position End Date (if term-certain)**

**FTE**
- 0.8 FTE**Hours of Work**
- 28 hrs per week - Normal working hours are between 8:30 am to 4:30 pm. Monday to Friday.**Open Date**
- 06/22/2023**Close Date**

**Open Until Filled**
- Yes**Note to Applicant**
- ** **persons with disabilities, persons with any sexual orientation, and persons of any gender identity or gender expression.- Red Deer Polytechnic will provide job applicants with accommodations