Office Manager/financial Controller
1 week ago
**Key Responsibilities**
Accounting & Financial Management
- Maintain accurate and comprehensive accounting records.
- Complete daily accounting transactions, including general ledger and VISA reconciliations.
- Review and send invoices to clients while managing invoice and purchase order filing systems.
- Handle Accounts Payable and Receivable to ensure timely billing and deposits.
- Prepare monthly financial reports, including Progress Draws and Holdbacks.
Job Costing & Financial Reporting
- Develop and manage job costing systems between QuickBooks and LMN.
- Provide updated job costing for ongoing projects in weekly planning meetings.
- Assist with budget preparation and generate financial reports for management.
Payroll & Compliance
- Process payroll for 25+ employees using PayWorks.
- Ensure adherence to payroll procedures and compliance with relevant legislation (e.g., Employment Standards, CRA regulations).
- Respond to payroll-related information requests from Service Canada and other authorities.
Government Remittances & Year-End Financials
- Plan and complete HST and other government remittances.
- Work closely with the company's accountant to ensure timely completion of year-end financials.
Team Leadership
- Oversee administrative staff, including task delegation, training, and performance management.
- Promote a culture of efficiency, accountability, and professional growth within the team.
Additional Responsibilities
- Manage company health benefits and group RRSP plans.
- Provide financial insights to support business development and strategic planning.
**Qualifications**
Education
- Bachelor's degree in Accounting, Finance, or a related field (preferred).
Experience
- Proven financial management experience, ideally in the landscaping or construction sector.
Technical Skills
- Proficiency with QuickBooks, LMN, and related accounting software.
Leadership Skills
- Strong leadership and team management capabilities.
Communication
- Excellent verbal and written communication skills.
Compliance Knowledge
- In-depth knowledge of payroll processes and Canadian legislation.
Analytical Skills
- Detail-oriented with strong analytical and problem-solving skills.
Collaboration
- Demonstrated ability to work collaboratively with owners, senior management, and cross-functional teams.
**Desired Attributes**
- Strategic Thinker: Contributes to long-term planning and business growth.
- Adaptable: Thrives in dynamic environments and manages multiple priorities effectively.
- Integrity: Upholds professionalism and ethical standards.
- Proactive: Drives process improvements and enhances operational efficiency.
- Team Player: Builds relationships and fosters a positive team environment.
**What We Offer**
- Competitive Salary: $55,000 - $70,000 annually, plus financial bonuses.
- Health Benefits: Comprehensive group health benefits package.
- Retirement Plan: Group RRSP plan for long-term financial planning.
- Work Environment: Collaborative and supportive workplace culture.
**Job Types**: Full-time, Permanent
Pay: $55,000.00-$70,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
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