Accounts Receivable Officer

4 weeks ago

Mississauga, Canada Zemlar Offices Full time

**Job Purpose**

The _Accounts Receivable Officer_ is in charge of recording and processing all collected payments from customers for services and commodities, with a focus on customer satisfaction and administration.

This role requires individuals to prepare and send out invoices and payment reminders, keep a precise record of all incoming payments and make contact with clients to ensure outstanding invoices are paid, resolve any billing-related inquiries, receipts are tracked, and regularly checked for any discrepancies in payments received.

Accounts receivable workers should be detail-oriented, have strong communication skills, and work collaboratively with others.

**Duties and Responsibilities**
- Maintain precise records of all incoming payments
- Prepare and send invoices to clients
- Records cash, cheque, and credit card transactions and posts them to the customer's account.
- Contact clients as needed to ensure payment of outstanding invoices
- Reconcile any irregularities in receipts.
- Examines payment plans, payment history, and credit lines to resolve collections.
- Obtains and investigates information from sales, trade promotions, and customer support to verify the legitimacy of account discrepancies.
- Work collaboratively with accounts payable and other accounting staff to ensure accuracy in finances
- Coordinate cheque collection and deposit efforts and follow up with site admins on collections
- Audit all receipts on a determined schedule to ensure accuracy in the accounting
- Perform intercompany reconciliations for collections made on behalf of sister companies
- Generate and deliver reports to different departments as needed
- Actively investigate and resolve irregularities in both incoming and outgoing payments
- Keeps information confidential.

**Qualifications**
- BS in Finance, Accounting, or Business Administration is required.
- 2-5 years of proven years of experience as an Accounts Receivable or Accountant
- Basic accounting fundamentals, fair credit practices, and collection regulations.
- Demonstrated ability to calculate, post, and maintain accounting statistics and financial records.
- Data entry abilities and a knack for numbers.
- Prior experience in systems integrations and implementations is desirable
- Proficiency in English and MS Office.
- Familiarity with industry-standard accounting softwares
- Strong communication skills and the ability to handle potential tense interactions with clients
- A desire and ability to work collaboratively with others to accomplish the daily goal

**Core Competencies**
- Excellent verbal and written communication skills
- Excellent organizational and time management skills
- Excellent research and problem-solving skills
- Knowledge of applicable industry regulations
- Customer service orientation and negotiation skills
- High degree of accuracy and attention to detail

**Working Conditions**
- Shift: Monday to Friday, 9 am to 5 pm, 40 hours/week.
- Location: Mississauga, onsite
- Pay: Holiday pay, semi-monthly pay schedule.
- Ergonomics: Continual sitting, typing, exposure to computer or laptop monitor, and surrounding low-level noise. Regular standing, walking, speaking. Occasional bending
- COVID-19 Protocols

**Job Types**: Full-time, Permanent

**Salary**: $33,847.00-$55,752.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Accounts Receivable Officer: 2 years (preferred)

Work Location: In person

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