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Contracts & Grants Specialist
4 months ago
**Job Information**
Job Requisition ID: 57630
Ministry: Education
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: May 17, 2024
Classification: Subsidiary 01B 3625 Administrative Support 6 (016ASA)
**Salary**: $2,073.50 to $2,549.41 bi-weekly ($54,118 - $66,539 /year)
Alberta Education supports students, parents, teachers and administrators from Early Childhood Service (ECS) through Grade 12. Through safe and caring schools for all students, Alberta’s Government is making life better by investing in education, one of the most important investments we can make in our future. The Ministry has the following responsibilities: develop curriculum and set standards; evaluate curriculum and assess outcomes; teacher development and certification; supports students with diverse learning needs.
**Role Responsibilities**:
Reporting to the Manager, Contracted Services Management (CSM) Unit, in the Financial Services and Capital Planning Division, the Contracts and Grants Specialist is a key resource in providing comprehensive consultative and operational services related to the administration of the Ministry's procurement, contracting and conditional grant activities.
The Contracts and Grants Specialist contributes significantly to the development, drafting, and review of various agreements and related documents, including fee-for-service contracts, conditional grants and licensing agreements.
As a Contracts & Grants Specialist you will provide expertise, guidance and advice related to Contracts and Conditional Grants including:
- Providing advisory services, in consultation with the Manager, to colleagues at all levels including Deputy Minister and Assistant Deputy Minister Offices, Executive Directors, Directors, Managers, and bargaining unit staff in all matters related to contracts and grants.
- Supporting the Ministry's Contract and Grant Review Committee (CGRC) process, including administering the intake process, conducting review and analysis of contract and grant requests, advising sponsoring program areas of deficiencies with their CGRC submissions and recommending corrective actions to facilitate compliance with policy requirements.
- Providing Secretariat services to the CGRC including developing and distributing agendas, scheduling and participating in meetings, recording Committee deliberations and relaying CGRC decisions.
- Ensuring contracts and grants are developed, drafted and managed in accordance with Ministry and GOA policy, regulations, trade agreements and best practices.
- Developing, modifying, running and analyzing various contract and grant reports including reporting related to agreement status, funding history and payment commitments.
- Administering various contract and grant processes in the Ministry’s Contract Resource Management System (CRMS) and GoA Enterprise Resource Management System (1GX), including data entry, maintenance activities and user support.
- Implementing revisions and updates to the Ministry's Conditional Grant and Contract Management Policies and their associated processes and documentation.
- Working closely with the Unit’s Contracting and Procurement professionals and supporting the Manager, CSM Unit in achieving the Unit's mandate and operational plan goals.
**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:
In this role, you will contribute to our team by demonstrating the following behavioral competencies:
- **Agility**: Sees the need and readily steps in to help others on the team; anticipates change and adapts behaviour accordingly; is nimble and open to changes; takes advantage of opportunities to improve program development and implementation processes.
- **Build Collaborative Environments**: Creates opportunities for project teams and stakeholder to share information; respects others' point-of-view;; recognizes performance of all groups involved.
- **Creative Problem Solving**: Helps manage projects with multiple stakeholders simultaneously and is able to use planning skills, analytical and creative thinking to arrive at innovative solutions.
- **Develop Networks**:Builds relationships by following through on commitments, demonstrating integrity and respect for others; informs key stakeholders of relevant information in a timely manner; seeks and applies the perspectives and needs of colleagues and stakeholders.
- **Systems Thinking**:Takes a long-term view towards organization’s objectives and how to achieve them and works with others to identify areas for collaboration.
**Qualifications**:
High school diploma and four years of related experience.
