Administrative Assistant
4 months ago
With us, it's always about people
Innovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years.
Carmichael is a place where your experience will be valued and respected. If you've ever tasted success and are hungry for more, Carmichael is the perfect place to satisfy your appetite for success.
This is an **on-site **role based in our Edmonton Branch working on a variety of Administrative functions.
**Responsibilities**:
- Process Accounts Payables and Accounts Receivables
- Prepare weekly payroll hours
- Verify all work orders for accuracy & proper completion
- Provide administration support of new sales contracts
- Receive all customer invoicing related documents from the Carmichael offices, either hard copies or via electronically.
- Contact service technicians, CSR’s, Services coordinators, estimators or any other team mate to obtain any missing information.
- Ensue that documents are in accordance with the Customer’s contract and with the company’s gross margins guidelines.
- Release documents for invoicing process.
- Act as a backup and support for other admin functions such as reception and dispatch, as needed.
**Requirements**:
- Minimum of 2 years of experience in an administration role
- College diploma preferably in a discipline related to business administration / Relevant work experience would be considered in place
- Excellent English language (written and spoken).
- Be familiar with MS Office (Outlook, Excel and Word).
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