Marketing Co-op Event Assistant

3 weeks ago

Vancouver, Canada Vancouver Film School Full time

**Work at VFS**:
There is no such thing as an ordinary day when you work at Vancouver Film School. It’s a creative and fast-paced environment where you’re part of recruiting and educating the next generation of actors, filmmakers, video game developers and creative thinkers. Our unique culture is all about celebrating the pure passion and unwavering perseverance of our students as they go through their own amazing personal journeys towards a career in the entertainment arts. Constantly evolving and updating to meet industry demands, VFS believes results matter, and that extends from our classrooms and experienced faculty to our hard-working marketing, admissions, and support departments — and well beyond.

**Job Scope**:
You are supporting the management of events and promotions (online and in-person) within the Events & Experience team, and attending/hosting events as needed. You will be accountable for all event-related materials and must be willing to work evenings and weekends. Solid communication with the Events & Experience Manager is the key to success in this role.

VFS runs multiple events at any given time, including open houses, conferences and expos, guest speaker presentations, industry graduation events, tradeshows, workshops and more. We have a flexible work environment allowing you to work from home or from the office. However, as and when the events are in person, the role is required to be based in Vancouver.

**Core Responsibilities**:

- To support the Marketing & Events Specialist and the Manager, Marketing & Experiences manage successful planning and delivery of projects, campaigns, marketing materials, and events (across all levels).
- Building/setting up online event platforms.
- Create and manage event registration platforms, working with the Web Developer to update VFS.edu where necessary.
- Work with other members of the Marketing & Creative team to promote each event.
- Complete creative briefs and liaise with Creative team to produce a range of marketing materials specific to events. Ensure assets are delivered within required timelines.
- Manage event materials across VFS
- To champion VFS as a world-class educational facility, ensuring events and activities across all departments are supported and in-line with VFS strategy.
- Offer strategic support to Marketing & Experience Manager.
- Any other duties as reasonably required by Marketing & Experience Manager and Director of Marketing.
- Occasional support running the online store fulfillment.

**Job Qualifications**:

- Post-secondary education or certification in Event Management or related field is highly desired and will be looked upon favorably.
- This is a junior level role, and while some work experience in events would be preferred, we will consider recent graduates and co-op students as well.
- Experience in delivering events for a post-secondary educational institution is an advantage.
- Proven relationship management skills - including the ability to bring together multiple stakeholders in pursuit of common goals to deliver successful events and activities.
- Ability to work in a cross-functional, collaborative environment
- Ability to solve problems independently and under pressure.
- Ability to coordinate the efforts of team members in support of an event.
- Superior organizational and time management skills.
- Demonstrated capacity for accuracy, attention to detail, and thoroughness.
- Excellent written and verbal communication and interpersonal skills.
- Demonstrated good judgment and initiative.
- Fluent in Microsoft Office, knowledge of CRM, and event planning platforms.
- Flexibility to travel to events and work evenings.
- Ability to drive/access a vehicle a bonus but not essential.

**Salary Rage** - CAD $16 - CAD $18

**Hours** - 20 hours per week.

Vancouver Film School believes in diversity in all forms and we're committed to creating a welcoming and inclusive environment for all. As our team grows, we're looking to work with a wide range of creatives and professionals from different backgrounds, including but not limited to Indigenous people, persons with disabilities, newcomers to Canada, seniors, visible minorities and people from all genders, sexual orientation and religious backgrounds. We want to assure both our students and staff that this is of the utmost importance and strive to improve representation in all areas.

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