Data Entry Clerk

2 weeks ago

Hamilton, Canada City of Hamilton Full time

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 20207

Data Entry Clerk - Vaccine Clinic
Healthy & Safe Communities
Medical Officer of Health

NUMBER OF VACANCIES: 2 Full-Time Temporary

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS Of WORK: 35.00 per week
- GRADE: E
- SALARY/HOUR: $27.085 - $29.440 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Full-Time Temporary for up to 11 months.

Job Description ID #: 7484

**Vaccine Verification - **As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.

SUMMARY OF DUTIES

Reporting to the Supervisor, Vaccine Clinic, the Data Entry Clerk - Vaccine Clinic supports Public Health Services’ response to COVID-19 and routine vaccination catch-up by inputting data accurately. Maintains confidential computerized files in accordance with established records retention protocols. Inputs data, creates files, and performs clerical and administrative duties associated with the overall operations of the clinic and the Division.

GENERAL DUTIES

Receives work related direction from the Supervisor or Program Managers to support the Emergency Response COVID 19 teams and the City’s Emergency Operations Centre (EOC).

Follows established standard operating procedures for data entry.

Performs data entry functions and inputs information into the Provincial database system. Performs data entry checks for existing entries, verifies information from source documents.

Tracks incoming and outgoing files using various computerized, manual tracking and enquiry systems.

Maintains confidentiality of the computerized databases related to the public’s personal information, COVID case management results in accordance with established records retention protocols.

Compiles and updates statistics as required.

Maintains office filing system such as confidential files, records, correspondence and reports.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Performs other duties as assigned which are directly related to the major responsibilities of the job.

QUALIFICATIONS

1. Previous business office experience normally acquired through a combination of education and relevant work experience.

2. Demonstrated intermediate working knowledge of Microsoft Office (Microsoft Outlook, Word and Excel).

3. Demonstrated ability to input, retrieve and manipulate data accurately at an acceptable speed. Able to create reports by bringing information together from various sources.

4. Excellent keyboarding and data entry skills, numeric sense, organizational skills and time management.

5. Must be well organized and demonstrated ability to perform within tight deadlines.

6. Basic working knowledge of the Municipal Freedom of Information and Protection of Privacy Act. Knowledge of documentation standards, and relevant health statutory requirements.

7. Previous front line customer service experience would be considered an asset.

8. Must have reliable transportation to vaccine clinic locations.

Disclaimer:
**Terms**:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.

We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.

The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.

The statements made by me are true, complete and correct to the best of my knowledge. I und

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