Office Manager

4 weeks ago


Hamilton, Canada Operatic Agency Full time

**Company Overview**:
Are you ready to join a team and contribute to a dynamic organization in the fast-paced world of marketing, advertising and technology?
If you're passionate about supporting others, organization, communication, customer service and problem-solving, we want you on our team
**About the Role**:
The Office Manager plays a crucial role in managing the day-to-day operations of our office, providing administrative and financial support to our team, and ensuring that the work environment is organized and functioning at its best. This role is ideal for a detail-oriented professional who enjoys multitasking and has excellent communication skills. The position is part-time, requiring 24 hours per week with mandatory office days on Monday and Wednesday and once a month on Fridays.
**What You’ll Be Doing**:
Office Management
- Manage office operations, including ordering supplies, coordinating repairs, and maintaining an organized workspace
- Serve as the main point of contact for office vendors (cleaning, etc.) and service providers
- Maintain office health and safety protocols, including compliance with regulations and managing safety supplies
- Provide general administrative support to staff as required

Finance
- Process and track invoices, expenses, and purchase orders, ensuring timely payments
- Helping to process accounts payable and accounts receivable
- Additional financial support as required

Logistics
- Planning, procuring and responsible for having client gifts delivered for onboarding, launches, and special occasions (i.e. Holiday gifts)
- Managing inbound and outbound deliveries
- Assisting with travel bookings for the team and clients

Company Engagement
- Coordinate team events, office meetings, and staff gatherings
- Support in the planning and execution of Company events such community involvement, Summer Party and Holiday Party

**What You’ll Bring To The Role**:

- Proven experience as an Office Manager or a similar position
- 3+ years of working alongside a dynamic team, ideally in a hybrid office environment
- Ability to proactively identify the needs of a team and independently find practical, creative solutions
- Excellent organization and multitasking abilities
- Proficiency in Google Workspace
- Proven experience successfully managing multiple projects at once, understanding the value of prioritization and quality delivery
- Familiarity with insurance management, health and safety policies management considered an asset
- Presenting in a clear, concise, and engaging fashion to clients, guests, partners, and vendors alike
- Ability to work independently, take initiative, and manage multiple priorities in a fast-paced environment
- Access to a reliable vehicle and a G level drivers license
- Must have the ability to lift up to a minimum of 50 lbs
- Ability to work a minimum of 24 hours per week

**Nice To Have**:

- Event planning experience
- Experience with Quickbooks
- Experience working in a hybrid office environment

**Why Operatic Agency**:

- Clear leadership vision
- Challenging and meaningful work
- Competitive pay and comprehensive benefits:

- Medical insurance
- Dental and vision insurance
- Life and disability iInsurance,
- Mental health support
- Culture of excellence
- Future-thinking
- Professional growth
- Collaborative & supportive environment
- Recognition & reward
- Diverse clientele
- Vibrant location & hybrid work

Thank you for your interest in joining Operatic Agency Only those selected for next steps will be contacted.


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