Event Specialist

3 weeks ago

Toronto, Canada Direct Travel Full time

**Registration Manager - Meetings & Incentives**

**Position Overview**
- The Program Specialist (PS) is responsible for communicating with program attendees and managing the overall success of the attendee experience. This role is critical in supporting multiple elements of pre-planning, execution and post-program responsibilities while partnering with the internal team. Additionally, the PS collaborates with the client, supplier partners and internal team members related to each program.This is a hybrid position with 2 days per week in the office**Responsibilities**

**Client**:

- Strives to understand client interests, issues, expectations, and priorities
- Adheres to Creative Group policies regarding appropriate and professional client interaction
- Participates and guides during client discovery meetings and collaborates with PM and Web Project Specialist to translate specific client needs into program requirements
- Actively participates in ongoing client planning calls
- Builds trust with clients and participants

**Registration Operations**:

- Strives to understand client interests, issues, expectations, and priorities
- Adheres to Creative Group policies regarding appropriate and professional client interaction
- Participates and guides during client discovery meetings and collaborates with PM and Web Project Specialist to translate specific client needs into program requirements
- Actively participates in ongoing client planning calls
- Builds trust with clients and participants Program Operations:

- Produces and maintains reports and manifests as needed, with an understanding of how this data affects the program integrity.
- Collaborates closely with Program Manager to ensure data is continually aligned with program needs
- Create timelines for tasks listed herein in collaboration with the Program Manager and adhere to project deadlines
- Works in partnership with internal departments to manage program deliverables including Web Project Specialist website build, Travel Services airline ticketing, Creative Services production and fulfillment
- Creates and manages print materials and shipment of materials per program
- Manages onsite attendee experience
- Interacts directly with attendees on program-related inquiries contributing to the overall positive attendee experience
- Understand and manage contract terms related to aspects of the program design (i.e. transportation, attrition, activities, etc.)
- Act as the main contact for hotel room requirements and manage all aspects of hotel room block including attrition deadlines, special requests, etc.
- Ensure quality, synchronicity, and on-time delivery of all program deliverables
- Performs other duties as assigned.

**Financial Management**:

- Works in tandem with the Program Manager on budget and scoping management
- Reconcile final hotel room invoice and any other suppliers worked with directly

**Leadership**:

- Strives to develop process efficiencies
- Builds strong working relationships with internal and external team members
- Seeks opportunities for growth and development
- Ability to think strategically
- Understand your strengths, opportunities, and how your behavior/words affect others
- Adaptable to clients, partners, and with team

**Performs other duties as assigned.**

**Preferred Qualifications**
- Models behavior that reflects our organization’s Vision and Core Beliefs
- Must possess excellent interpersonal skills to be able to work cross-functionally and develop strong and positive internal and external relationships with the client and to deliver superior customer service derived from a spirit to help and serve others
- Models a positive, solution-based approach and be flexible and open to change
- Must be able to work autonomously, while thriving in a team environment
- Must be organized to be able to manage multiple projects and tasks, in various phases, simultaneously, meet deadlines and prioritize
- Must take initiative and be resourceful, and be able to work independently with clients
- Must be an active and discerning listener to identify participants’ needs
- Must be able to maintain client confidentiality
- Direct Travel is an EOE/AA/Veteran/People with Disabilities employer._

**About Creative Group and Direct Travel**

Our growing company relies on excellence to deliver on our commitments to our customers. This starts with our employees. Our inclusive culture encourages entrepreneurial spirit empowering employees to build strong, long-lasting relationships with our clients and deliver innovative solutions. Direct Travel is one of the most respected Travel Management Companies in the industry providing our customers with smart consultation, tailored solutions and a true partnership. Our specific focus on the mid-market means our travel experts deliver personalized service to every client.

  • Event Specialist

    4 weeks ago

    Toronto, Canada Nicola Wealth Full time

    At Nicola Wealth, our clients deserve the best. The same goes for our people. We invest in our employees in order to support our business through a period of significant growth. As the Event Specialist. you will help bring the Nicola Wealth experience to life through signature events, showcasing what we have to offer our clients and discovering the ways we...

  • Event Specialist

    1 month ago

    Toronto, Canada Oliver & Bonacini Full time

    Company Description Ready for the next chapter of your career? Why not make one of Canada's leading restaurant groups a part of it! We value relentless innovation and kick-ass creativity! We provide advancement through training and development and our hands on managers empower people and awaken ability through responsibility and respect. **Job...

  • Events Specialist

    1 month ago

    Toronto, Canada Public Health Ontario Full time

    **JR101174** **Events Specialist** **Location**:Toronto-661 University **Department**: Employee, Capacity Building **The Role**: To provide strategic advice, leadership and support to the development and execution of PHO’s professional development, capacity building and education events by managing the planning, coordination and production of events,...

  • Event Specialist

    3 hours ago

    Toronto, Canada Compass Group USA Full time

    You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees. You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues,...

  • Event Security Specialist

    4 weeks ago

    Toronto, Canada ASP Incorporated Full time

    **EVENT SECURITY SPECIALIST** - Are you passionate about Safety & Security and seeking opportunity to join a team of Security Specialist?_ A.S.P. Incorporated has provided security and customer service solutions for over 20 years to Canadian clients. We employ more than 2000 employees and are a subsidiary of ICTS EUROPE, which is operates in 22 countries...

  • Events and Marketing Specialist

    21 hours ago

    Toronto, Canada Association of Consulting Engineering Companies - Ontario Full time

    **Events and Marketing Specialist** (Remote with some in-person meetings) Mississauga, ON Are you an experienced planner with a passion for delivering high-quality events and exceptional customer service? Do you like variety in your role, handling a breadth of responsibilities? If so, this might be the opportunity you’ve been waiting for. At the...

  • Events & Procurement Specialist

    4 weeks ago

    Toronto, Canada Evolve Consulting Co. Full time

    Recruiting on behalf of a Restoration Client! **Events & Procurement Specialist** Join a team recognized for leadership, innovation and diversity. **About the client** Our client is the leader in the Canadian property restoration with mulitple locations from coast to coast. They provide restoration services to insurance, commercial and residential...

  • Marketing Event Specialist

    4 weeks ago

    Toronto, Canada Fasken SLP Full time

    Fasken’s Ontario Marketing team is looking for an outgoing, passionate Marketing Event Specialist who will report to the Senior Manager, Marketing Services in our Toronto office. The Marketing Event Specialist will develop, plan and execute events and educational programs hosted by Fasken for its clients. This role involves working directly with the firm's...

  • Client Event Specialist

    1 month ago

    Toronto, Canada Osler, Hoskin & Harcourt LLP Full time

    Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and...

  • Event and Procurement Specialist- Remote

    4 weeks ago

    Toronto, Canada Evolve Consulting Co. Full time

    Recruiting on behalf of a Restoration Client. **Events & Procurement Specialist** Join a team recognized for leadership, innovation and diversity. **About the client** Our client is the leader in the Canadian property restoration with multiple locations from coast to coast. They provide restoration services to insurance, commercial and residential...

  • National Events Specialist

    1 month ago

    Toronto, Canada Red Bull Full time

    ed Bull Canada is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. Accommodations are available throughout the recruitment process and applicants with a disability may request to be accommodated throughout the recruitment process. We will work with all...

  • Field Marketing Specialist

    4 weeks ago

    Toronto, Canada Red Bull Full time

    The Field Marketing Specialist (FMS), Event & Activation is responsible for aiding in the planning and execution of Red Bull’s regional Field Marketing initiatives, in an effort to bring local relevance to our global brand. Owned events, supported events, partnerships, and consumer activations will need to be prioritized and executed based on the...

  • Field Marketing Specialist

    4 weeks ago

    Toronto, Canada Red Bull Full time

    **Company Description**: The Field Marketing Specialist (FMS), Event & Activation is responsible for aiding in the planning and execution of Red Bull’s regional Field Marketing initiatives, in an effort to bring local relevance to our global brand. Owned events, supported events, partnerships, and consumer activations will need to be prioritized and...

  • Field Marketing Specialist

    4 weeks ago

    Toronto, Canada Red Bull Full time

    Company DescriptionThe Field Marketing Specialist (FMS), Event & Activation is responsible for aiding in the planning and execution of Red Bull’s regional Field Marketing initiatives, in an effort to bring local relevance to our global brand. Owned events, supported events, partnerships, and consumer activations will need to be prioritized and executed...

  • Event and Content Production Specialist

    1 month ago

    Toronto, Canada Toronto School of Management Full time

    The role of an Event and Content Production Specialist would suit an enthusiastic marketing professional with the ability to hit the ground running and excel in a fast-paced and target-driven environment. You should have an excellent understanding and proven experience in event coordinaton/marketing, social media, and content marketing. **Key...

  • Event Administrator

    1 month ago

    Toronto, Canada Oliver & Bonacini Full time

    Company Description Ready for the next chapter of your career? Why not make one of Canada's leading restaurant groups a part of it! We value relentless innovation and kick-ass creativity! We provide advancement through training and development and our hands on managers empower people and awaken ability through responsibility and respect. **Job...

  • Event Security Specialist

    1 week ago

    Toronto, Canada Control Risks Full time

    We are seeking an experienced Event Security Specialist to join our team at Control Risks. As an Event Security Specialist, you will play a crucial role in ensuring the safety and security of our clients' events. **This position is a 6-month role.** **Responsibilities**: - Support Client event security team in the execution of safe, - secure and...

  • Field Marketing Specialist

    1 week ago

    Toronto, Canada Red Bull Full time

    University Degree - Fluent in EnglishRed Bull Canada is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. Accommodations are available throughout the recruitment process and applicants with a disability may request to be accommodated throughout the...

  • Virtual Event Specialist

    3 weeks ago

    Toronto, ON, Canada George Brown College Full time

    George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other. George Brown College is committed to creating and sustaining an equitable...

  • Event Security Specialist

    1 week ago

    Toronto, Canada Empire Protection Inc. Full time

    **Company description** Empire Protection Inc. is an Premier Security Agency operating in the Greater Toronto Area. We pride ourselves in the use of innovative technology combined with a well-trained guard force to provide superior service to our clients. Our emphasis on training sets us apart from our competitors and gives our clients peace of mind knowing...