Administrative Assistant Ii

5 months ago

Kamloops, Canada Interior Health Authority Full time

Interior Health is looking for an experienced, highly efficient and self -directed Permanent Full Time Administrative Assistant II to support the Administration department at the Royal Inland Hospital in Kamloops, B.C.

**What will you work on?**

The Administrative Assistant II works in a team environment to provide confidential complex administrative support functions. The Administrative Assistant II serves as a vital linkage and communication source to keep the department informed and aligned to its priorities. Responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating routine & non-routine correspondence, responding to a variety of sensitive internal and external inquiries, generating complex and detailed reports and presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs in setting a positive, collaborative, efficient tone for the department.

Some Other Typical Duties and Responsibilities:

- Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.
- Initiates follow-up processes with staff and others.
- Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary.
- Drafts confidential correspondence, reports and a variety of project-related materials such as memorandums, letters, presentations and project charters as requested.
- Prepares spreadsheets, graphs, flow charts, and statistics as required. Checks all documents for accuracy and completeness.
- Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
- Attends and acts as a recorder for confidential meetings such as management meetings. Transcribes minutes and distributes accordingly
- Performs other related duties as assigned.

**Who are we looking for?**

**How will you create an impact**?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

We offer an exceptional employer-paid benefits package, competitive salary and generous vacation entitlement after your first year of employment.

We offer a work environment conducive to growth and development of strong administrative skills. The opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Education, Training, and Experience:

- Diploma and graduation from a recognized secretarial program.
- Five years of recent, related experience including experience working with various computer software programs.
- Or an equivalent combination of education, training, and experience.

Skills and Abilities:

- Ability to communicate effectively, both verbally and in writing.
- Ability to deal with others effectively.
- Ability to organize workload and set priorities.
- Ability to work without supervision.
- Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
- Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
- Ability to operate related equipment.
- Physical ability to perform the duties of the position.
- “Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Aboriginal (First Nations, Métis, or Inuit).”_

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