Paralegal

2 months ago

Richmond, Canada Graymont Full time

Canada - BC - Richmond

Paralegal

Full-Time, 12-month Contract (Hybrid)

Location: Richmond, BC, Canada

We are seeking a Paralegal for a 12-month contract to join Graymont’s Legal team in Richmond, BC. Reporting to the Assistant Corporate Secretary and Senior Paralegal, you will help maintain corporate records and prepare annual reports for North American subsidiaries. Key responsibilities include drafting meeting materials, managing audits, supporting shareholder communications, and assisting with legal documentation and technology initiatives.

**Responsibilities**:
Corporate:

- Assist with maintenance of general corporate information, including updating corporate summary reports, virtual corporate records books, transparency records and registrations for Graymont Limited and North America Subsidiaries.
- Assist with maintenance of general corporate information, including annual reports and transparency reports for North America Subsidiaries and liaising with external counsel.
- Support Graymont Limited and its North America Subsidiaries by:

- drafting of notices of meeting, agendas and resolutions (including consent resolutions)
- assisting the Assistant Corporate Secretary & Senior Paralegal with respect of all aspects of Board meetings
- liaising with Committee responsible parties and collecting materials necessary for Committee meetings
- creating Board and Committee books in the board portal
- drafting minutes for review by the Assistant Corporate Secretary & Senior Paralegal and/or Corporate Secretary
- Assist with insurance renewal, in particular, the Director, Officer and Corporate entities inputs.
- Manage Graymont Limited and its North America subsidiaries’ audits.
- Provide backup support to the Paralegal team in managing APAC subsidiaries, maintaining the real estate database and IP records, as well as assisting with the initial review of Non-Disclosure Agreements and updating records related to credit facilities, when necessary.

Shareholder Relations:

- Support the Assistant Corporate Secretary and Senior Paralegal with private share sale documentation and process and tracking share transfers.
- Prepare materials for shareholder meetings and communications, including the Management Proxy Circular and logistics for mailouts.

Administration:

- Assist with legal initiatives for technology implementation.

**Qualifications**:

- **Education**: Diploma in Paralegal studies or a related field.
- **Professional Experience**: 5+ years as an in-house or law firm paralegal, with relevant experience in business or corporate law.
- **Relevant Experience**: Proficient in drafting legal documents, including correspondence, minutes, and resolutions.
- **Beneficial Knowledge**: Knowledge of securities law and experience with corporate records databases (e.g., Athennian) is an asset.

**Who You Are**:

- **Effective Communicator**: You are an active listener who can communicate effectively with different audiences in diverse situations.
- **Strong Work Ethic**: You demonstrate high standards of integrity, honesty, ethics, and confidentiality.
- **Detail-Oriented & Meticulously Organized**: You have outstanding attention to detail and take pride in your work. You can multitask, prioritize competing deadlines, and have a track record for delivering work on time.
- **Critical Thinker**: You analyze situations objectively and make informed decisions based on thorough evaluation and reasoning.
- **Intellectually Curious**:You have a desire to learn more and aren’t afraid to ask questions.

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