Senior Office Specialist

2 weeks ago

Toronto ON, Canada Lead Search Group Inc. Full time

We are recruiting for a Total Rewards Specialist (1 year contract) to join our client in Toronto Reporting to a Senior Manager, this role will play a critical role in organization and work as a key member of the HR team. The successful candidate will be responsible for administering the organization's Pension and Benefits programs, and will demonstrate a high level of professionalism, composure, flexibility, and confidentiality.
Key Responsibilities:
~ Collaborate with the HR team to achieve strategic priorities and provide integrated HR solutions


Pension Administration
Manage member enrolments, retirement, leave, employment status changes, terminations, etc.
Track plan membership information and update the pension plan custodian of changes.
Calculate annual Pension Adjustment calculations annually.
Maintain member personal data in Dayforce for pension administration.
Assist in compiling information for the annual pension financial statement audit.
Assemble and distribute annual statements and other information to pension members.
Provide support to Finance regarding pension administration.
Track staff reaching age 65 and 71 and those on LTD eligible for pension.
Coordinate with CAAT and life insurance/benefits providers upon a retiree's death.
Assist in preparing material for annual pension statements.

Benefits Administration
Administer current Group Benefits enrolments, changes, and terminations.
Ensure benefit rates in HRIS are current, and accurately calculate benefit deductions.
Prepare monthly reconciliations and remittances for benefit providers.
Use HRIS to monitor retirement dates and contract terms.
Calculate benefits for new hires, salary changes, leave, etc.
Communicate with Benefit Providers regarding employee coverage changes and personal information updates.
Assist employees with benefit plan cost inquiries and changes to their information/coverage.
Investigate and respond to inquiries from benefit providers.
Administer Post-Retirement Benefits.
Process group benefits monthly billing.
Report earnings to insurance carriers for employees on LTD
Assist retirees with changes in plan coverage.
Provide annual medical benefits information to retirees for tax purposes.

Additional Responsibilities:
Identify continuous improvement opportunities.
Provide administrative support for special projects as needed.
Represent the department on committees.
Perform other duties as required.

Qualifications:
~ Bachelor’s Degree in Business Administration, Commerce (or related field OR equivalent education and experience).
~5+ years of related experience in pension and benefits administration.
~ Experience with Defined Benefit pension plans.
~ CEBS and/or PPAC certification would be an asset.
~ Strong attention to detail and organizational skills.
~ Excellent interpersonal, oral, and written communication skills.
~ Ability to handle confidential information with discretion.
~ Proficiency in Microsoft Office applications and HR systems.
~ French language skills considered an asset.

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