Executive Assistant

3 weeks ago

Toronto, Canada CGI Full time

Insights you can act on

While technology is at the heart of our clients’ digital transformation, we understand that people are at the heart of business success.

When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes. We call our employees "members" because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of. This has been our Dream since 1976, and it has brought us to where we are today — one of the world’s largest independent providers of IT and business consulting services.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Ready to become part of our success story? Join CGI — where your ideas and actions make a difference.
Your future duties and responsibilities

**1. Executive Administrative Support**:

- Provide confidential executive support to one or more Vice-Presidents and their Director teams
- Schedule internal and external meetings, providing proactive and real-time calendar management
- Screen requests to determine priority level, including visitors, phone calls, and incoming correspondence. Gather, compile, verify, and analyze information for the executive’s use in documents such as memos, letters, reports, speeches, presentations and news releases.
- Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as customers, media, and the public.
- Handle external requests with tremendous tact and diplomacy
- Maintain administrative procedures, including business mail, travel arrangements, expense reports, authorizations and approvals, etc all in line with company policies and procedures

**2. Project Co-ordination**:

- Assist with the planning, co-ordination, organization of all requirements of large scale events, conferences and executive team activities
- Assist with preparation of multi-media presentation material, collateral and theme strategies using MS PowerPoint, MS Word and MS Excel
- Create planning documents and liaise with specific partners, vendors or suppliers
- Manage timeframes and budget related requirements
- Participate in special project assignments on an as-required basis

**Specific Qualifications for the role**:

- Minimum 5 years senior executive-level administrative support experience in a large professional organization
- Resourceful and intuitive self-starter, able to thrive in a fast-paced, dynamic setting and enjoy multi-tasking in a technical and administrative environment.
- Extremely pro-active, with an energetic and professional demeanor and high sense of urgency
- Proven achiever and polished professional
- Resourceful, with the ability to prioritize, multi-task and meet deadlines with mínimal supervision
- High level of professionalism, customer service, energy, speed and accuracy
- Independent judgment, absolute discretion and diplomacy
- Confidential, dedicated and punctual

Required qualifications to be successful in this role
- Excellent communication skills (verbal and written); French language would be an asset
- Advanced planning and organization skills
- Professional corporate image combined with strong interpersonal skills

**Technical Skills required for the role**:

- Advanced MS Word
- Advanced MS PowerPoint
- Advanced MS Excel
- Calendar Management
- Meeting and Event Planning / Management
- Presentation Preparation / Co-ordination

LI-BN

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