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Human Resources Administrator
2 months ago
Please refer to the
job aid for instructions on how to apply.
Position Summary:
Primary Responsibilities:
2. Guide the Dean and faculty members on policies and procedures and collective agreements concerning academic and administrative positions. Foster and maintain excellent working relationships with stakeholders.
3. Communicate and collaborate with Human Resources and the Academic Personnel Office to ensure standards are met and record-keeping is complete, consistent, and transparent.
4. Assist the Dean’s office with academic recruitment including advertising, uploading recruitment dossiers, and administering hiring documentation. Prepare letters of offer ensuring that all University policies, procedures, and collective agreements are respected.
5. Assist HR Advisor with all aspects of the salary review process.
6. Assist with the recruitment of new staff. In some cases, identify position requirements, draft job descriptions and postings, assist in interviews and selection.
7. Prepare letters of offer and participate in onboarding and orienting new employees, administer trial/probationary reviews.
8. Process appointments and reappointments, salaries, and stipends, according to policies and procedures. Ensure effective processing of documentation pertaining to terminations, retirements, transfers and leaves. Assist with exit interviews and the compilation of statistics for turnover reports.
9. Assist in employee relations cases. Perform preliminary investigations to gather background information. Assist HR Advisor with continuous follow-up.
10. Oversee processing of payroll transactions. Ensure accuracy and compliance of all payments.
11. Oversee administrative processes for all leaves including medical leaves and CSST dossiers (including issues related to health and safety). Complete all required documentation. Produce and interpret statistics on leaves.
12. Assist with the implementation of initiatives/programs/policies introduced by Faculty and Central units.
13. Perform other duties as assigned.
Other Qualifying Skills And/Or Abilities:
1. Experience working in human resources and or in a research or medical environment is an asset.
2. CRHA designation and experience with University HR policies and collective agreements is an asset.
3. Excellent interpersonal skills to establish and maintain effective working relationships with stakeholders at all levels.
4. Client-focused with strong problem-solving, priority-setting, and organizational skills.
5. Ability to manage and respect competing deadlines and to adapt to changing circumstances.
7. Autonomy, initiative, and a collaborative approach.
8. Comfortable in a changing environment, flexibility, and adaptability.
9. Comfortable using Microsoft Office tools for word-processing, spreadsheets and presentations and databases including Workday.
10. Demonstrated spoken and written communication skills in English and French.
- Minimum Education and Experience:
- DEC III 3 Years Related Experience /
Annual Salary:
(MPEX Grade 03) $59,870.00 - $70,440.00 - $81,010.00
- Hours per Week:
- 33.75 (Full time)
Supervisor:
Human Resources Advisor
Position End Date (If applicable):
Deadline to Apply:
- 2023-07-06
- ._
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