Manager, Administration and Human Resources
2 months ago
Organization description
Le Centre universitaire de santé McGill (CUSM) est un centre hospitalier universitaire intégré, reconnu à l’échelle internationale pour l’excellence de ses programmes cliniques, de sa recherche et de son enseignement. Le CUSM a pour objectif d’assurer aux patients des soins fondés sur les connaissances les plus avancées dans le domaine de la santé et de contribuer au progrès des connaissances.
**Job Description**:
RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).
Position summary
CANTRAIN is a national clinical trial-training program (CTTP) in response to a call by the Canadian Institutes for Health Research (CIHR). Its vision is to offer the best, certified and standardized clinical trials’ training and mentoring program across Canada accompanied by Internships for Trainees in a real-world setting.
General Duties
The Manager, Administration and Human Resources within CANTRAIN will be responsible for everything relating to the management/coordination of finances and the management of CANTRAIN's human resources, from financial planning to monthly/annual monitoring of the CANTRAIN budget as well as the whole process of recruiting and hiring new employees in CANTRAIN.
**The main role and responsibilities of the Manager will be to**:
FINANCE
- Act as the main point of contact for all requests of an administrative nature and take the necessary and appropriate measures,
- Manage purchase and payment requests for materials and services,
- Prepare monthly, quarterly and annual financial statements,
- Maintain the database(s) related to orders and finances,
- Participate in the administration of financial activities: help prepare/revise financial projections, monitor accounts, close periods, pay invoices, prepare quotes and contracts,
- Liaise with other internal divisions of the network (CANTRAIN) and external organizations,
- Provide all administrative assistance to the National Executive Director and Chief Operating Officer by coordinating the agenda and appointments related to fund transfer agreements across the national network, in conjunction with the Executive Assistant,
- Participate in the creation of financial presentations to the members of the Board of Directors,
- Participate in the preparation of financial evaluation and modeling mandates,
- Analyze financial data, review documents, conduct in-depth research to identify and report on key issues,
- Take part in the production of deliverables, including service offers, reports and other documents, according to the expectations and needs of the management team,
- Perform any other task required,
**HUMAN RESOURCES**:
? Acts as the main point of contact for all administrative requests related to human resources and takes the necessary measures,
? In conjunction with the RI-MUHC Human Resources department, create and update the complete professional life cycle of CANTRAIN employees, such as new hires, terminations, changes in terms of salary, cost center, job title, status, etc. (data input),
? Answers questions on human resources files regarding benefits, payroll, required documents, volunteers, training, procedures, etc,
? Creates and updates the electronic employee file, digitizes documents,
? Assists the CANTRAIN management team with sending, time reporting and overtime validations,
? Establishes payroll reports and reports related to human resources,
? Informs managers and employees on the interpretation of human resources policies, benefit plans and collective agreements,
? Acts as a mediator in labor disputes and grievances,
? Coordinates the employee performance evaluation program,
? Performs any other required task,
Website of the organization
Education / Experience
**Education**: Master's Degree
**Field of Study**: Business administration, finance, human resources and/or any other related field (e.g., project controller).
**Other education considered an asset for this position**:
**Work Experience**: Minimum 3-5 years of professional experience in an educational or similar development role in financial and human resources management
**Professional Membership**: ? Yes ? No
**Other requirements**:
? Superior written and verbal communication skills, including the ability to communicate with empathy using clear, simple and sensitive language, in French and English,
? Superior skills in calculation and mathematics,
? Works well in a fast-paced, deadline-driven environment to support CANTRAIN objectives,
? Motivated with great attention to detail and accuracy.
? Autonomous and resourceful,
? Knowledge of Microsoft Office (Word, Excel, Po
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