Administrative Assistant

3 months ago

Quebec City, Canada McLarens Global Full time

McLarens is a leading global claims services provider that helps clients achieve timely and equitable claims resolution.

McLarens family of brands’ is trusted by clients worldwide to deliver the best in claims management, loss adjusting and auditing services to pre-risk and damage surveying. With direct operations in over 40 countries with over 2000 team members, McLarens is a global leader with a customer-centric culture and quality is at the heart of McLarens.

The professionals at McLarens live by a set of shared values that guide their actions and behaviors:
EXCELLENCE - We aim for nothing less than the highest standards in everything we do.

TEAMWORK - We work best when we work together with clients, colleagues, and suppliers alike.

RESPECT - We are trusted to keep our promises, act with integrity, and treat people the right way.

KNOWLEDGE - We know our market better than anyone, but still, we never stop developing.

THOUGHT LEADERSHIP - We use inspired thinking and pioneering solutions to stay ahead in an ever-changing market.

**Administrative Assistant**:
Founded in 1932, McLarens is a leading independent global insurance services provider with offices and operations located around the world. With a focus on complex, commercial and niche markets, the company provides loss adjusting, claims and risk management services, forensic technical services as well as auditing and pre-risk surveying. McLarens’ global footprint enables it to provide streamlined consistent service to clients across the world, while at the same time delivering local expertise and responsive service. The company’s expert adjusters have an average of over 20 years’ experience, operating across a range of industries with specialties including: Property, Casualty, Crisis Management, Natural Resources, Construction & Engineering, Agriculture, Aviation, Forensic Accounting, Investigation, Marine, FAJ & Specie, Global TPA Services and Environmental consulting services.

The professionals at McLarens live by a set of shared values that guide their actions and behaviors:

- **EXCELLENCE** -** **We aim for nothing less than the highest standards in everything we do
- ** TEAMWORK **-** **We work best when we work together with clients, colleagues and suppliers alike
- ** RESPECT **-** **We are trusted to keep our promises, act with integrity and treat people the right way
- ** KNOWLEDGE **- We know our market better than anyone, but still, we never stop developing
- ** THOUGHT LEADERSHIP **- We use inspired thinking and pioneering solutions to stay ahead in an ever-changing market

**Summary**

The Administrative Assistant will manage multiple competing priorities and meet (sometimes short) deadlines with a positive and enthusiastic attitude. This role involves various responsibilities and requires flexibility and a willingness to take initiative to learn business acumen and terminology.

**Essential Duties & Responsibilities**:

- Transcription of dictation and/or send/receive transcription to and from service, proof incoming transcription documents.
- Facilitate the data for filing set-up of new assignments to the Center of Excellence, claim acknowledgement letters.
- Input and maintain data into Company claims software systems as required; claim file maintenance to keep data current.
- Assist adjusters with sending out Reports, Proofs of Loss, monitor for return, forward to carrier for payment, and follow up for payment if required, other correspondence as needed.
- Prepare Unbilled Detail Reports for invoicing and monitor adjuster’s WIP report weekly for billing and file closure.
- Ensure outside contractors’ invoices are handled according to corporate procedures on a timely basis.
- Assist as needed for accounts receivable, working with the Collections Manager and adjusters to maximize collection activity.
- Maintenance of bordereau and records for clients, as needed, including trust accounts.
- Process Incoming Funds Notice and Trust Disbursement Requests for monies in Trust.
- Expense report review
- General office duties, i.e., scanning, pickup/drop off mail and distribution of mail.
- Input and maintain data into Company software systems as required.
- Other office duties as assigned by Office Manager and Regional Office Manager

**Required Experience & Skills**:

- Technical skills: e-fax, multi-function copier/scanner, etc., excellent keyboarding/typing skills. Proficiency in 10-Key
- Strong knowledge of MS Word, MS Excel, Adobe, Outlook, and Teams
- Strong attention to detail and accuracy
- Organized and able to prioritize; ability to work with mínimal supervision once trained.
- The employee should be analytical, detail-oriented, flexible, and decisive. He/she should be able to multi-task and cope with deadlines.
- Strong communication and interpersonal skills
- Proactive, flexible with a high degree of initiative, able to work well both independently as well as within a team environment.
- Some experience in th

  • Administrative Assistant

    7 days ago

    Quebec City, Canada COGIR Immobilier Full time

    The private seniors' residence Jardins Champfleury, located in Limoilou, is looking for its next rare gem to fill a full-time administrative assistant position. We offer telemedicine, employee assistance program and more!POSITION DESCRIPTION:Schedule: Monday to Friday during the day Salary: to be discussed according to experience ROLE AND GENERAL...

  • Administrative Assistant

    4 months ago

    Quebec City, Canada CFMWS Full time

    **WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Administrative Assistant

    4 months ago

    Quebec City, Canada TC Transcontinental Full time

    **Administrative Assistant**: **Create value at TC Media Books.**: **TC Media Books** is currently seeking an Administrative Assistant to assist the Senior Director of the Second Languages Division and her team in the various administrative tasks related to their strategic, editorial and commercial activities.The Second Language Division develops print and...

  • Administrative Assistant

    7 days ago

    Quebec City, Quebec, Québec, Canada COGIR Immobilier Full time

    The private seniors' residence Jardins Champfleury, located in Limoilou, is looking for its next rare gem to fill a full-time administrative assistant position. We offer telemedicine, employee assistance program and more!POSITION DESCRIPTION:Schedule: Monday to Friday during the day Salary: to be discussed according to experience ROLE AND GENERAL...

  • Administrative Assistant

    7 days ago

    Quebec City, Canada COGIR Immobilier Full time

    The private seniors' residence Jardins Champfleury, located in Limoilou, is looking for its next rare gem to fill a full-time administrative assistant position. We offer telemedicine, employee assistance program and more!POSITION DESCRIPTION:Schedule: Monday to Friday during the day Salary: to be discussed according to experience ROLE AND GENERAL...

  • Administrative Assistant

    7 days ago

    Quebec City, Canada COGIR Immobilier Full time

    The private seniors' residence Jardins Champfleury, located in Limoilou, is looking for its next rare gem to fill a full-time administrative assistant position. We offer telemedicine, employee assistance program and more! POSITION DESCRIPTION: Schedule: Monday to Friday during the day Salary: to be discussed according to experience ROLE AND GENERAL...

  • Administrative Assistant

    4 months ago

    Quebec City, Canada CFMWS Full time

    **WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Administrative Assistant

    4 weeks ago

    Quebec City, Canada CFMWS Full time

    **WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Administrative Assistant

    3 months ago

    Quebec City, Canada BFL CANADA Risk and Insurance Full time

    We offer more than a job, we offer a career! We support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to...

  • Administrative Assistant

    4 months ago

    Quebec City, Canada iA Groupe financier iA Financial Group Full time

    Administration, Support / Full-time, Permanent / Telework / Quebec City, Montreal_ A great and challenging career opportunity is now open to you with one of Canada's largest financial groups! The IT Services Delivery Team, Group Benefits and Retirement Solutions is seeking a new administrative assistant to support its Senior Director and close...

  • Administrative Assistant

    4 months ago

    Quebec City, Canada Previan Full time

    Would you like to contribute to an organization working in a highly technological field? Do you have a desire to be part of a dynamic team and play a key role in a growing and evolving company? Previan's legal services are currently seeking an administrative assistant like you to provide support to the legal team. Proficient in handling and communicating...

  • Administrative Assistant

    3 months ago

    Quebec City, Canada Le Verger, Centre communautaire en santé mentale Full time

    Work Term: Temporary - Work Language: French - Hours: 35 hours per week - Education: College/CEGEP - Experience: 1 year to less than 2 years - Public administration - Accounting and finance - Accounting and business/management - Administrative assistant and secretarial science, general - Executive assistant/executive secretary - Business/office...

  • Administrative Assistant

    4 months ago

    Quebec City, Canada Rothoblaas Full time

    We are a team of more than 500 co-workers in over 50 countries. We develop innovative, sustainable and future-oriented products and services for timber building. We are a family business that works on a global level, with an alpine heart and an international spirit. We support our customers wherever they need us. To strengthen our team, we are looking for...

  • Administrative Assistant

    4 months ago

    Quebec City, Canada Rothoblaas Full time

    We are a team of more than 600 co-workers in over 80 countries. We develop innovative, sustainable and future-oriented products and services for timber building. We are a family business that works on a global level, with an alpine heart and an international spirit. We support our customers wherever they need us. To strengthen our team, we are looking for...

  • Administrative Assistant

    3 weeks ago

    Quebec City, Quebec, Québec, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARECFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Administrative Assistant

    2 weeks ago

    Quebec City, Quebec, Québec, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARECFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Administrative Assistant

    2 weeks ago

    Quebec City, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARE CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Administrative Assistant

    3 weeks ago

    Quebec City, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARECFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Administrative Assistant

    3 weeks ago

    Quebec City, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARE CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Administrative Assistant

    2 weeks ago

    Quebec City, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARECFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...