Financial Administrator

2 weeks ago

Ottawa, Canada Defence Construction Canada Full time

Who Can Apply?:
**Internal (DCC Employees) and External (General Public)**
- Salary Range:
**$39,549- $53,390**
- Employment status:
**Term**
- Term Length:
**4 Months**
- Security Level:
**Reliability**
- Language Requirement:
**Bilingual Preferred**
- Closing Date:
**25/08/23**
- Country:
**Canada**
- Reporting to (Title):
**Manager, Accounting**

The Financial Administrator carries out a variety of financial activities (e.g. processing accounts payable and accounts receivable, service billing). Supporting the Manager, Accounting, the incumbent records project and contract budgets, and assists with year-end activities.

**KEY AND PERIODIC ACTIVITIES**
**The duties and responsibilities listed below are representative but not all-inclusive**:
**Primary**
- Enter accounts payable data
- Maintain project budgets and transfer of funds, ensuring appropriate allocation of project expenditures based on Client-Partner instructions
- Compile high-risk claim documentation for the Accountant to review
- Respond to inquiries about financial processes (e.g. accounts payable, billing, invoices)
- Prepare and issue monthly service billing invoices
- Prepare and distribute monthly return of funds reports
- Assist with year-end activities
- Coordinate and process direct deposit requests, set up new vendors and make changes to existing vendors

**Other**
- Support other employees with regard to contract financial administration, accounts payable, payroll service billing and accounts receivable
- Provide administrative support to other Finance department teams
- Act as webmaster for the Finance department
- Other duties as assigned

**SKILLS**
**General and Specific Knowledge**
- Finance and accounting principles

**Formal Education and/or Certification(s) and Experience**
- **Minimum**: college diploma in accounting or related field with two years’ relevant experience, or the equivalent

**Abilities**
- Use applicable computer software and operating systems
- Perform repetitive data entry with high level of precision
- Adhere to strict deadlines
- Demonstrate attention to detail

**DEVELOPMENT AND LEADERSHIP**
- Provide occasional functional advice and guidance to employees

**WORKING CONDITIONS**
- Typical office environment with occasional travel

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.
- DCC is responsible for the Personnel Security Clearance process_. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.
- criminal record checks
- reference checks
- previous employment
- open source checks
- credit/financial status

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