Administrative Assistant
2 weeks ago
**Description**: Artek Door (1985) Ltd. is seeking an Administrative Assistant to join our team at our manufacturing facility in Oakville, Ontario. This outgoing, detail oriented, multi-tasking professional will play an active and key role in supporting our office's day to day functions.
**About Us**: Artek Door is a Canadian manufacturer of commercial and institutional steel doors and frames that has proudly been in business since 1985. Artek Door supplies distributors across North America.
**Responsibilities**: The purpose of this position is to provide a wide range of administrative and secretarial support to the entire company. This includes a variety of tasks that support the General Manager, Plant Manager, Accounting, and Sales Departments.
Major Duties:
- Receives, screens and responds to all incoming calls and visitors and routes same as required to appropriate individual
- At fiscal month end, ensure all vendor receipts have been invoiced
- Send orders to shipping for picking
- Ensure customer credit is in good standing prior to releasing orders to shipping
- Ensure that all aspects of the invoicing including adding skids, steel surcharge and shipping charges are completed accurately for review by Frank prior to filing and posted daily using Epicor
- Produce daily customer sales summary
- Prepare invoices for COD account to be collected prior to releasing shipment
- Prepares all documents for US customs clearance
- Replenish all supplies for office and plant, as needed
- Types all correspondence, reports, purchase orders and filing of all correspondence
- Follows up with all A/R inquiries regarding invoices and credit notes etc.
- Receives, logs, redirects and distributes daily incoming mail and prepares all outgoing mail and couriers
Other Responsibilities:
- Prepare, calculate and submit all steel reports as needed
- Produce and send out monthly customer statements
- Request new customer credit references to establish account
- Attend quarterly safety committee meetings and write up meeting minutes and distribute
- Organize and facilitate annual WHMIS training sessions for plant employees
- Arrange courses and keep First Aid training up to date
- Update H&S manual, Price Guides and Technical Manuals
- Complete any correspondence required by sales representative
- WSIB submissions
- Weekly watering of office plants and general housekeeping of office kitchen area
- Give customers access to website
- Assist in organizing staff events
**Position Hours**: Monday-Friday 8:00am - 4:30pm
**Compensation**: Salary, bonus incentive, full health benefits and retirement fund program.
**Location**: Oakville, Ontario
**Attire**: Smart Casual
**Skills**:
- Computer proficiency
- Attention to detail
- Comfortable with Microsoft Office (Outlook, Word, Excel, etc.)
- Previous office experience, and experience with using an ERP system is beneficial
**Job Types**: Full-time, Permanent
**Salary**: $42,000.00-$45,000.00 per year
**Benefits**:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Oakville, ON L6L 5T7: reliably commute or plan to relocate before starting work (required)
Shift availability:
- Day Shift (preferred)
Work Location: In person
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