Accounts Receivable Specialist
2 weeks ago
**Accounts Receivable Specialist**
Stanfield’s, 1 Logan Street, Truro NS
**Job Summary**: The Accounts Receivable specialist is an analytical, process minded professional who assists the finance department as it receives, processes, and collects on goods sold. In this role, the incumbent will be required to review account information, correct discrepancies, and ensure that accounts are properly billed and that payments are collected.
To succeed as an accounts receivable professional, the incumbent should be a skilled and thorough researcher with excellent communication and record-keeping skills. They should be detail-oriented, organized, and self-motivated with strong math and computer skills.
**Key Responsibilities**
- Posts customer payments by recording cash, checks, and credit card transactions.
- Review bank accounts for EFT payments to be assigned to client accounts
- Prepare payment batches to enter into ABS (cc payments/EFTs/webs/Shopify) as well as cash batches for the bank.
- Review web vendor portals for invoices
- Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers;
- Maintain customer accounts by adding new customers or making changes to existing ones ensuing credit checks are completed where appropriate
- Resolves valid or authorized deductions by entering adjusting entries. (RA’s and Credit memos)
- Resolves invalid or unauthorized deductions by following pending deductions procedures.
- Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collection agencies or write offs.
- Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing reports, statement and invoices
- Run commissions, making necessary adjustments, print commissions to be processed
- Run monthly reports to update key stake holders
- Protects organization's value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.
- Accomplishes accounting and organization mission by completing related results as needed.
**Other**
- Adhere to all company policies and procedures.
- Perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health and Safety company policies and government legislation/regulations
- Perform other duties as assigned by Management.
**Education and Experience**:
- College diploma or equivalent in Business Administration, 1-3 years in an office environment
**Skills include**:
- Effective Customer Service skills
- Excellent verbal and written communication skills.
- Ability to multi-task, work within a fast-paced environment and prioritize conflicting demands
- Attention to detail, accuracy and problem-solving abilities
- General math skills
**Company Sponsored Training**
- New Employee Orientation
- Code of Conduct/Guide to Respect and Professionalism
- Emergency Evacuation Procedure
- Health & Safety Policy Review
- ABS system overview
**Working Conditions**:
- No travel requirements for this position
- Office environment
- Almost all activities are of low physical intensity, periods of sitting and short distance walking
- Moderate intensity - Occasional challenges that demand higher level impact, focus.
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