Executive Operations Manager, Office of The CEO

3 weeks ago

Toronto, Canada Athennian Full time

**Executive Operations Manager**

**About Athennian**

Athennian increases trust in business. Our products help legal, finance, and tax teams be transaction and audit ready by organizing business entity and corporate structure information. Over 370,000 business entities in almost every country are managed on Athennian to automate workflows for ownership, company secretarial, governance, tax, and compliance.

**About Position**

Our Executive Operations Manager is responsible for executing a variety of of executive level operations and projects to support the CEO. You will ned to be self-sufficient, positive, and willing to tackle any task, no matter how big or small. This isn’t your standard 9 to 5 job. You’ll need to be available and flexible to the needs of the business. You’ll gain exposure to all aspects of a high growth startup company, working closely with the CEO and Leadership team.

**Responsibilities**:

- Coordinate and organize executive operations including board meetings, shareholder meetings, executive meetings, and employee town halls, including preparing agendas, arranging calendars, and ensuring all necessary materials are distributed.
- Create and edit board decks, presentations, and other documents as needed for the CEO and other Executives.
- Collaborate with cross-functional teams to manage CEO sponsored projects, ensuring timely completion and effective communications.
- Prepare meeting materials, including agendas, reports, and minutes, and distribute them to relevant parties.
- Handle confidential and sensitive information with discretion, maintaining the highest level of confidentiality and professionalism.
- Assist with the preparation of internal and external communications, including drafting correspondence, memos, and reports.

**Qualifications**:

- Bachelor's degree in Business Administration, Finance, Communications, or a related field.
- A minimum of 3-5 years of experience in business operations supporting Executives.
- Exceptional organizational, time-management, and multitasking skills, with the ability to prioritize tasks effectively.
- Ability to analyze executive-level material such as financial models, strategy documents, etc.
- Strong written and verbal communication skills, with the ability to liaise with a diverse range of internal and external stakeholders.
- Proficiency in Microsoft Office Suite or Google Suite to prepare documents.
- Experience with project management tools and methodologies.
- Discretion and the ability to handle confidential information with the utmost professionalism.
- High degree of attention to detail and accuracy.
- Proactive, flexible, and adaptable, with the ability to work independently and as part of a team.
- A positive attitude, strong work ethic, and a commitment to providing exceptional support to the CEO.

**Location**

We follow a hybrid working model with high levels of flexibility. Our pattern is to have weekly/monthly in-person working time via our offices in Calgary, Toronto, and Vancouver.

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