Project Coordinator Facilities

6 months ago

Hamilton, Canada City of Hamilton Full time

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

**JOB ID #: 21391**

**Project Coordinator Facilities**
Public Works
Corporate Facilities & Energy Management
28 James Street North, Lister Block

NUMBER OF VACANCIES: 1 Full-Time Temporary

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS Of WORK: 35.00 per week
- GRADE: M
- SALARY/HOUR: $41.994 - $47.721 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Temporary up to 6 months

Job Description ID #: 7081

**SUMMARY OF DUTIES**

Reporting to the Senior Project Manager of Capital construction, the Project Coordinator position will be responsible for all phases of the project development process through design and construction. This position will ensure that projects are delivered in a timely manner, within the scope and approved budget, contributing to the overall quality standards set by the City and provided by the Strategic Planning, Capital & Compliance Section to our clients.

**SPECIFIC DUTIES**

Provide support to the Project Managers (PM) with respect to the delivery of capital construction and/or compliance projects.

Assist with the planning, organization, and co-ordination of all activities related to the construction process and/or compliance programs from concept to completion in the design and construction of new and renovated buildings, including oversight on small constuction projects which may include infrastructure such as arenas, pools, community centres and municipal buildings.

Assist with all procurement including drafting of requests for proposals (RFP), requests for tender (RFT), requests for quotation (RFQ) as required, including reviewing and evaluating proposal submissions, participating in selection interviews, and recommending selection of consultants.

Consults with architects, engineers and other professional consultants as required, in order to ensure client needs are met.

Liaises with client contacts and stakeholders ensuring that scope of work is in accordance with client and program needs, as well as appropriate operations and maintenance staff in order to ensure designs are co-ordinated with long term maintenance requirements.

Participates in site visits, documents site conditions, prepares field reports, and provides contract administration on assigned projects. Ensure compliance with all health and safety requirements on construction sites.

Oversight of field operations of contractors, initiating inspections, testing and sampling of ongoing work and completed work, reviewing related construction reports and recommending appropriate changes during the construction phase, ensuring that all materials, operations and construction conform to specifications.

Assist with the preparation of cost and project estimates based on the approved scope on assigned projects.

Provides and maintains a computerized inventory of all assigned projects and provided regular verbal and written status updates to management on a regular basis.

Interprets and reviews drawings, specifications, and tender documents to ensure compliance with contract documents. Reviews tender drawings and specifications prior to submitting to Procurement.

Attends and assist with the preparation of, as well recording, of minutes of project meetings as necessary.

Assists in review of consultant and contractor payments based upon work completed and provide recommendations for payment to Project Manager. Co-ordinates and tracks the completion of deficiencies with the general contractor and consultant.

Maintains records of project budget, schedule, and progress utilizing internal PM processes. Prepares routine site inspection reports for ongoing projects.

Assists with the drafting of Reports to Council or Committee as it relates to capital projects. Receives, answers, or redirects inquiries from the public, other City Departments, outside agencies, consultants, contractors and vendors.

Liaises with authorities having jurisdiction as required.

Performs such other duties, as may be assigned by the immediate supervisor, which are directly related to the normal job functions.

**QUALIFICATIONS**
- Must have knowledge of the practices and theories of project management and construction normally acquired by obtaining a degree or diploma in construction management, architecture, engineering or an equivalent combination

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