Administrative Assistant

2 weeks ago


Leduc County, Canada Bear Scare Ltd. Full time

**Administrative Assistant**

**We offer competitive salary, benefits package, and opportunities for professional growth.**

Bear Scare Ltd. is a leader in wildlife management and education services. We provide services across western Canada, and are looking for an organized, detailed and positive person who thrives in a fast paced environment to join our work family.

As an Administrative Assistant, you play a direct role in helping our staff get to our jobs safely, booking travel and accommodations, help with problems that may arise during their work tour and solve problems.

**Requirements**:

- Minimum high school diploma or equivalent.
- 1-3 years’ experience in administrative assistant position.
- Familiarity with Microsoft 365, Microsoft Teams, Outlook, Excel and Word.
- Experience with travel and accommodation bookings, scheduling, quickbooks online, invoicing, expense reconciliation, payroll processes, and inventory management are all assets.
- Have a class 5 drivers license and vehicle
- Located in the Edmonton Area

**Responsibilities**:

- 90% remote work from home
- Performs administrative duties such as typing, filing, answering phones, etc.
- Job coordination
- Assist with mobilization of staff (may include airport transfers, running keys etc.)
- Work within a team environment to provide coverage on weekends and evenings (shifts will vary)
- Prepare site documentation for staff access to job sites
- Schedule staff for work
- Assign equipment to staff and jobs
- Arrange equpment rentals
- Arrange flights and accommodation booking
- Manage documents, expenses reconciliation, timesheet reconciliation
- Issue purchase orders
- Human Resources support - new hire documentation, review staff suitability for jobs, prepare onboarding documents, communicate with team members
- Prepare regular reports

**Job Types**: Full-time, Seasonal
Contract length: 6 months

**Salary**: $20.00-$26.00 per hour

**Benefits**:

- Company events
- Extended health care
- Flexible schedule
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Weekend availability

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Leduc County, AB: reliably commute or plan to relocate before starting work (required)

Application question(s):

- How many years of travel booking experience do you have?

**Experience**:

- Administrative: 1 year (required)
- Payroll: 1 year (preferred)

**Language**:

- English (required)

Work Location: Hybrid remote in Leduc County, AB

Application deadline: 2023-06-30
Expected start date: 2023-07-04


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