Scheduling Coordinator

2 months ago

Dartmouth, Canada Medavie Health Services Full time

Position Type:
Temporary - Temporaire

Closing date:
2024-11-22

Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS) Operations division and the Department of Health and Wellness. As well, EMC operates TeleHealth/811 medical communications for Nova Scotia and Prince Edward Island for the Department of Health.

We access all communities in Nova Scotia in a timely and efficient manner with our fleet of more than 180 ambulances and support vehicles operating out of 60+ stations. We respond to 165,000+ calls annually across the province, which are actively managed through the EHS Operations Medical Communications Centre, the hub of all emergency (911) and non-emergency (hospital transfers) medical calls.

The EHS Operations LifeFlight program provides even greater accessibility by responding to patients on scene or through inter-facility transports by our critical care team via helicopter, fixed wing, or ground ambulance.

In addition, paramedics in Nova Scotia participate in various programs both urban and rural such as community-based paramedic programs, collaborative emergency centres, and emergency preparedness and special operations, to name a few.

Reporting to the Scheduling Team Lead, the Scheduling Administrator will provide fundamental support to key elements of the regional system. As a member of the Payroll/Scheduling team, the primary role will be to support the frontline Supervisors and their teams; being accountable for essential operational tasks. The incumbent collaborates with Supervisors, other Provincial departments such as: Payroll and Human Resources to accomplish EMC’s operational requirements, as well as liaises with all employees in the Region as well as other internal stakeholders.

Duties and Responsibilities:

- The position entails, but is not limited to the following:_

Clinical
- Responsible to enter all in-service scheduling for the region in the scheduling software.

Operations:

- Responsible for the coordination of paramedic schedules for the region including the effective utilization of casual staff.
- Works with Regional Support Supervisors managing short term scheduling such as sick days, short notice special events, banked time etc.
- Coordinates schedules in relation to long-term LOA’s such as vacation, STD, LTD, special events etc.
- The Scheduling Administrator ensures that all new and revised scheduling information is consistently distributed to all bases as well as to the Supervisors.
- Data enters all ride-along, student practicum, medical students or other similar requests.

Human Resources:

- Organizes and completes regional payroll summaries.
- Maintain up to date payroll files for the region.
- Supports the Supervisors through data collection, correspondence, creating reports and conducts research where appropriate.
- Assists the Regional Supervisor with inquiries and research related to human resource matters including union grievances and staff performance matters.
- Follows procedure and policy for all employee injury and illness - i.e. form requirements (WCB, STD & LTD).

External:

- The Scheduling Administrator receives all requests for special and public relations events.
- Through the approval of the Regional Manager and local Supervisor, coordinates arrangements to staff for special events.

QUALIFICATIONS AND REQUIREMENTS:

- Education / Experience:_
- Three to five years related experience in office administration/management including scheduling, and payroll functions or a combination of relevant education and experience.
- Experience in a health-care organization is an asset
- Superior diplomacy in professionalism and confidentiality
- Excellent communication and interpersonal skills
- Self starter that can work independently, but also be a strong team player
- Ability to solve problems, meet strict deadlines and multi-task
- Proficient in Microsoft Word, Excel and Outlook
- Kronos Telestaff software considered an asset
- Experience working in a unionized environment
- Knowledge & Skills:_
- Able to exercise independent judgment and problem solve with discretion.
- Solid office management experience with formal business training is an asset.
- The Scheduling Administrator has outstanding ability to plan, organize, coordinate, and implement special projects and events.
- Ability to work as a team player who leads by example and practices time management.
- Physical Requirements:_

The employee will spend various periods of sitting, standing, walking, crouching, lifting, and / or carrying light objects. They are required to maintain in one position for long periods of time such as sitting at a desk. Employee will be reading data and inputting of data, compiling reports, operating a wo

  • Scheduling Coordinator

    7 months ago

    Dartmouth, Canada Thales Canada Inc., Defence and Security Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. **Position...

  • Scheduling Coordinator

    2 days ago

    Dartmouth, Canada Thales Canada Inc., Defence and Security Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. **Position...

  • Scheduling Coordinator

    7 months ago

    Dartmouth, Canada The Fireplace Full time

    **Scheduling Coordinator** The Fire Place is a local family-owned and operated business where you will find personalized service that goes above and beyond to satisfy our customers. We are currently expanding and looking for full-time Service/Scheduling Coordinator to join our team. As the scheduling/service coordinator, you will schedule, dispatch and...

  • Scheduling Coordinator

    7 months ago

    Dartmouth, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:DARTMOUTH **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:15-Dec-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Correctional Services Division of the Department of Justice is responsible for the administration and operation of community and...

  • Scheduling Coordinator

    7 months ago

    Dartmouth, Canada Health Services NB Full time

    Position Type: Permanent Closing date: Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS)...

  • Scheduling Coordinator

    7 months ago

    Dartmouth, Canada Medavie Health Services Full time

    Position Type: Permanent Date de clôture: Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services...

  • Scheduling Coordinator

    9 months ago

    Dartmouth, Canada Frontline Traffic Services Full time

    **Scheduling Coordinator** **Duties & Responsibilities** - Act as the first point of contact for staff with day-of scheduling issues. - Organize and dispatch replacement staff from standby list as required. - Update tickets with accurate information pertaining to shift changes. - Organizing and dispatching personnel, equipment and resources to customers as...

  • Scheduling Coordinator

    9 months ago

    Dartmouth, Canada Frontline Traffic Services Full time

    **Scheduling Coordinator** **Duties & Responsibilities** - Organizing and dispatching personnel, equipment and resources to customers as needed. - Recording and reporting personnel policy violations to the Operations Manager as they occur. - Managing and maintaining an accurate count of traffic control inventory. - Review daily time-sheets submitted by...

  • Scheduling Coordinator

    8 months ago

    Dartmouth, Canada Frontline Traffic Services Full time

    Job DescriptionJob DescriptionSalary: **Scheduling Coordinator** **Duties & Responsibilities** - Organizing and dispatching personnel, equipment and resources to customers as needed. - Recording and reporting personnel policy violations to the Operations Manager as they occur. - Managing and maintaining an accurate count of traffic control inventory. -...

  • Scheduling Coordinator

    7 months ago

    Dartmouth, Canada Thales Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. **Scheduling...

  • Customer Service

    7 months ago

    Dartmouth, Canada ATL-REFAC Limited Full time

    Full Time - Selected individual will be expected to work out of our office located in Eastern Passage, N.S. - Receive calls, customer relations, customer service, customer interaction. - Gather information from the customer/caller related to reason for the call and service required. - Daily, weekly, monthly, etc., planning/scheduling as required to ensure...

  • Scheduling Coordinator

    4 months ago

    Dartmouth, Canada Frontline Traffic Services Full time

    Frontline Traffic Services is a well-established traffic control company, focused on providing traffic control services throughout Nova Scotia. We are the fastest growing traffic control company in HRM and are now one of the largest traffic control companies in the region. We strive daily to provide our employees with an enjoyable workplace while delivering...

  • Scheduling Administrator

    7 days ago

    Dartmouth, Canada Emergency Medical Care Inc. (EMC) Full time

    POSITION RESPONSIBILITIES Reporting to the Scheduling Team Lead, and under the leadership of the Manager of OHS and Business Continuity, the Scheduling Administrator supports the provincial ambulance system by scheduling paramedics across our 68 stations and communications officers in our Medical Communications Centre. The primary role is to support the...

  • Scheduling Administrator

    7 months ago

    Dartmouth, Canada Health Services NB Full time

    Position Type: Permanent Closing date: Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS)...

  • Scheduling Administrator

    7 months ago

    Dartmouth, Canada Medavie Health Services Full time

    Position Type: Permanent Date de clôture: Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services...

  • Scheduler

    7 months ago

    Dartmouth, Canada Irving Shipbuilding Full time

    SCHEDULER - PROJECT PLANNINGLocated at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada’s National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal...

  • Scheduler

    7 months ago

    Dartmouth, Canada Irving Shipbuilding Full time

    SCHEDULERLocated at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada’s National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian Navy as part of...

  • Program Scheduler

    2 days ago

    Dartmouth, Canada Ultra Electronics Full time

    As a Program Scheduler, you will support the Program Management team within Ultra Maritime. You will work on a Program that includes major projects ranging from complex to straightforward, and the results of your work will be a critical component of and deliverable for the affected Program **Job Description**: - Provide assistance to Program Managers to...

  • Junior Scheduler

    3 months ago

    Dartmouth, Canada J.D. Irving Full time

    The Jr Scheduler, Master Scheduling will report to the Team Lead, Master Scheduling and support in the integrated master schedule development and maintenance for the programs. This role is aimed at building up experience to become a Scheduler by learning scheduling techniques, developing what-if scenarios and progress reporting. - Education: - Recognized...

  • Production Scheduler

    3 days ago

    Dartmouth, Canada Moog Inc. Full time

    Join Our Talent Community **We are looking for a Production Scheduler to join our team!** **Why Moog Focal?** **Our Moog Focal culture is unlike any other!** Every day, millions of people rely on our products for critical power and control systems. Whether it’s on land, sea, in the air or underwater, our ground-breaking technologies enable the...