Office Manager

3 weeks ago

Fort Erie, Canada The Willows - MyLife Retirement Living Full time

**Job Description - Office Manager**
- **Reports to**:_ General Manager
- **Qualifications**:_

1. Previous employment in a health care/hospitality setting an asset.

2. Demonstrated understanding of/empathy for the needs of seniors.

3. Must have a total understanding of bookkeeping practices and sufficient accounting knowledge to determine proper entries, prepare financial reports and statements, and conduct reviews as required.

4. Demonstrated experience in managing a budget.
- **Physical Demands**:_

1. Sitting for extended periods at a desk for computer/typing work.

2. Standing for extended periods of time.

3. Walking short distances and up/down staircases.

4. Typing and/or use of a computer keyboard proficiently.

5. Pulling/pushing/lifting to open and/or relocate binders, carts, etc. up to 10lbs.

6. Reading/seeing documentation both in paper format and on a computer screen for extended periods of time.

7. Hearing differences in phone ring tones and/or in fire system horns or alerts for emergency response purposes.

8. Speaking/communicating in front of audiences and with individuals.
- **Responsibilities**:_

1. Maintain accounting records for all invoices, payables & receivables, petty cash.

2. Maintain confidentiality of all financial, personnel and resident data.

3. Be knowledgeable of and practice residence's fire and safety programs.

4. Updating Policies & procedures, RHRA guidelines & regulations, Public Health Guidelines, ensure all new staff are completing on line training and all staff annually. Ensure all new hires are completing their orientation policies.

5. Prepare bi-weekly staffing schedules, and oversee reception staff.
- **Job Description - Accounting**:_

1. Post and balance accounts payable or receivable and petty cash.

2. Prepare all resident billings. Handle payments and all queries concerning billings from residents and/or their families.

5. Handle and balance petty cash for the residence.
- **Job Description: Risk Management and General Safety**_

1. Partners with community team to ensure community is in compliance with Occupational Health and Safety requirements and promotion of Risk Management programs and/or policies; adherence to safety rules and regulations.

2. Practices safety procedures at all times including Personal Protective Equipment (PPE), fire safety procedures including extinguishers (as applicable), SDSs (Safety Data Sheets) and Lockout Tagout procedures.

3. Reports all accidents/incidents immediately.

4. Reports all unsafe and hazardous conditions/equipment immediately.

5. Participates in Fire Safety and Mock Disaster procedures.

Must be able to obtain Vulnerable Sector Police check prior to hire date (dated within 6 months of date of hire) & a negative TB test prior to date of hire (dated within 1 year of date of hire).

Shift hours are Monday to Friday, 8am to 4pm

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Fort Erie, ON L2A 1P8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Microsoft Office: 2 years (required)
- working with seniors: 2 years (required)
- Management: 3 years (required)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2023-06-12

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