Billing Coordinator

4 days ago


Edmonton, Canada Blackstone Industrial Services Inc Full time

Reporting to the Canadian Field Services Manager, the billing coordinator works closely with the Operations, Accounting, Sales and Field personnel to provide timely and accurate timesheets/daily costing reports for submission to customers and internal users.

RESPONSIBILITIES
- Prepare timesheet template in compliance with our customer contracts for all upcoming jobs
- Support Leads/field personnel in the preparation of daily or weekly timesheets to submit to customer for approval/signature
- Timely submission of completed and signed daily/weekly timesheets to internal users for billing and payroll purposes
- Collaborate with operations, finance and sales team to facilitate accurate billing
- Provide a extensive review of customer contracts to ensure they are up to date and make certain processes and procedures adhere to the contract and company policy
- Track job/project cost to make sure purchase order value is enough to cover invoices submitted
- Assist Operations in preparing relevant documents needed to report cost to customers
- Track jobs/projects to ensure invoices were sent for services rendered
- Provide back up and support for team members when needed
- Establish and maintain effective working relationships with other employees, management and customers
- Assist with special projects as directed by your supervisor
- Other duties as required by the business or inspired by the individual

EDUCATION & REQUIRED EXPERIENCE
- A minimum of two years experience in data entry, billing, or administrative role is required
- College or university diploma in business, accounting, or contract administration. An equivalent combination of education and experience sufficient to perform job duties may be considered
- Oil and gas experience preferred
- Computer proficiency in MS Outlook, Microsoft office with skilled knowledge of Excel
- Strong oral and written communication and interpersonal skills
- Strong organizational and time management skills with the ability to prioritize
- Ability and desire to consistently meet deadlines with mínimal supervision



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