Billing Coordinator
4 days ago
Reporting to the Canadian Field Services Manager, the billing coordinator works closely with the Operations, Accounting, Sales and Field personnel to provide timely and accurate timesheets/daily costing reports for submission to customers and internal users.
RESPONSIBILITIES
- Prepare timesheet template in compliance with our customer contracts for all upcoming jobs
- Support Leads/field personnel in the preparation of daily or weekly timesheets to submit to customer for approval/signature
- Timely submission of completed and signed daily/weekly timesheets to internal users for billing and payroll purposes
- Collaborate with operations, finance and sales team to facilitate accurate billing
- Provide a extensive review of customer contracts to ensure they are up to date and make certain processes and procedures adhere to the contract and company policy
- Track job/project cost to make sure purchase order value is enough to cover invoices submitted
- Assist Operations in preparing relevant documents needed to report cost to customers
- Track jobs/projects to ensure invoices were sent for services rendered
- Provide back up and support for team members when needed
- Establish and maintain effective working relationships with other employees, management and customers
- Assist with special projects as directed by your supervisor
- Other duties as required by the business or inspired by the individual
EDUCATION & REQUIRED EXPERIENCE
- A minimum of two years experience in data entry, billing, or administrative role is required
- College or university diploma in business, accounting, or contract administration. An equivalent combination of education and experience sufficient to perform job duties may be considered
- Oil and gas experience preferred
- Computer proficiency in MS Outlook, Microsoft office with skilled knowledge of Excel
- Strong oral and written communication and interpersonal skills
- Strong organizational and time management skills with the ability to prioritize
- Ability and desire to consistently meet deadlines with mínimal supervision
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