See more Collapse

Executive Assistant to The CEO

1 month ago

Toronto, Canada JMIR Publications Inc Full time

**Job description**

JMIR Publications, a small but rapidly growing publisher of peer reviewed STM journals with an emphasis on medicine, health, and technology titles, is seeking an enthusiastic, self-motivated Executive Assistant. We are a rapidly growing open access publisher (Growth500 company - one of the fastest-growing companies in Canada) with a strong social mission: To transform scholarly communication, and to make health and medical information available to people when they need it. While our primary users and clients are academic authors and researchers, we are increasingly developing innovative products and services for other user groups such as patients and consumers.

We offer competitive compensation, including a comprehensive, flexible benefits program that includes Extended Health and Dental Coverage, Disability Coverage, Life and Critical Illness Coverage. We are in a beautiful new office space near the harbourfront, with free snacks and beverages, and organize social events as a company such as BBQs.

**Job Summary**

**Executive Assistant Duties**:

- Responsibly lead and oversee a multi-diverse office overhead with focus on science distribution & publication
- Discretely handle sensitive and confidential matters relating to the daily activities of the executive team
- Provide professional administrative support in a helpful, respectful, friendly and timely manner
- Assist in coordinating meeting logistics, prepare agendas, meeting materials and meeting notes for actionable items and follow up.
- Coordinating schedules, travel itineraries, and conference registrations
- Assigned projects and research, as required
- Assist in preparing expense reports
- Coordinate and manage high profile contacts in the science and publishing world
- Assist in equipment management (creating shipping labels, receiving returned or broken equipment)
- Assist in contract/agreement administration via Dropbox sign (formerly Hellosign)

**Office Management Duties**:

- Ensure the main areas of the office are well maintained
- Order, organize and maintain office supplies, including food order purchases, equipment, inventory, office snacks and coffee bar
- Administer software licenses, keys, and cards in conjunction with other team members
- Manage all office keys and access to the office
- Liaise with the building manager, vendors, sub-tenants, and other resources to ensure the office environment is well maintained
- Coordinate any office repairs, renovations, or installations that may be needed
- Plan and manage organization events as needed (BBQs, parties, etc), in conjunction with the social committee
- Ensure office adherence to health and safety regulations
- Member of the Health and Safety and social committees
- Managing all incoming mail and distributing appropriately and tracking incoming cheque payments

**Competencies**
- Ability to prioritize and organize tasks
- Demonstrated good time management skills
- Organizing and planning capabilities
- Solid interpersonal skills
- Excellent verbal and written communication skills in English
- Patience, and professionalism including strict confidentiality
- High customer service orientation

**Technical Skills**
- Computer proficiencies (Google suite software, MS Office products
- Must be eligible to work in Canada

**Education**
- Post-secondary education: diploma or degree from a recognized institution

**Assets/ Nice to have**
- Payroll experience
- Experience with QuickBooks
- An interest in science, with a background in any academic field of science, a deeper understanding of the need to disseminate knowledge to the world via digital technologies and publishing specifically
- Experience using dropbox sign and slack

**APPLICATION PROCESS**

JMIR Publications is an equal opportunity employer. We wish to thank all those who apply; however, only those individuals whose skills and experience most closely match our requirements will be contacted by a member of our team.

**Salary**: $60,000.00-$70,000.00 per year

We have other current jobs related to this field that you can find below

  • Executive Assistant to The CEO

    2 months ago

    Toronto, Canada The Pod Group Full time

    **PASSIONATE COLLABORATIVE ACCOUNTABLE RESULTS-DRIVEN CARING**: **OVERVIEW** A leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to The CEO

    3 weeks ago

    Toronto, Canada The Pod Group Full time

    **PASSIONATE COLLABORATIVE ACCOUNTABLE RESULTS-DRIVEN CARING**: **OVERVIEW** A leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to the CEO

    3 weeks ago

    Toronto, Ontario, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARINGOVERVIEWA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to the CEO

    5 days ago

    Toronto, Ontario, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARINGOVERVIEWA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to CEO

    2 months ago

    Toronto, Canada Provincial Smart Home Services Full time

    **Company**: _Provincial Smart Home Services - HVAC & SMART HOME AUTOMATION_ **Company Overview**: Provincial Smart Home Services provides a range of smart home and HVAC solutions to homeowners across Canada. Our commitment to environmental sustainability is at the core of everything we do. We offer eco-friendly products and services that not only enhance...

  • Executive Assistant to the CEO

    2 months ago

    Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARINGOVERVIEWA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to the CEO

    3 weeks ago

    Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARINGOVERVIEWA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to the CEO

    3 weeks ago

    Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARINGOVERVIEWA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to the CEO

    2 weeks ago

    Old Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARINGOVERVIEWA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to the CEO

    2 weeks ago

    Old Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARINGOVERVIEWA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to the CEO

    7 days ago

    Old Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARING OVERVIEW A leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the...

  • Executive Assistant to the CEO

    7 days ago

    Old Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARING OVERVIEW A leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the...

  • Executive Assistant to the CEO

    2 weeks ago

    Old Toronto, Canada The Pod Group Full time

    PASSIONATECOLLABORATIVEACCOUNTABLERESULTS-DRIVENCARINGOverviewA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency, youth, and families...

  • Executive Assistant to the CEO

    5 days ago

    Old Toronto, Ontario, Canada The Pod Group Full time

    PASSIONATECOLLABORATIVEACCOUNTABLERESULTS-DRIVENCARINGOverviewA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency, youth, and families...

  • Executive Assistant to The CEO

    1 week ago

    Toronto, Canada Rose Rocket Full time

    Rose Rocket is a market leader in Transportation Management Software. We’re a startup going after the $700+ billion dollar trucking industry, leading the shift to SaaS while revolutionizing the way trucking companies sell, service, and innovate. We are a “more human, less corporate” culture that is built around doing work that matters, winning as a...

  • Executive Assistant to CEO

    2 months ago

    Toronto, Canada Christiectherapy Full time

    Job Overview: We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our CEO. As the Executive Assistant, you will be responsible for managing a diverse range of administrative tasks, including bookkeeping, organizing receipts, running errands, and ensuring smooth operations within the...

  • Executive Assistant

    2 months ago

    Toronto, Canada Teranet Full time

    Core Accountabilities and Outcomes: - Works with the CEO to ensure his time and activities are coordinated in a manner that maximizes his effectiveness as the business’ leader. - Drafts, prepare and review final copies of various correspondence on behalf of the CEO (letters, memos, expense forms, internal and external communications, presentations, etc.)...

  • Executive Assistant to CEO

    4 days ago

    Toronto, Canada AptPay Inc Full time

    **Position Title: Executive Assistant to the CEO** As an Executive Assistant, you will support the Chief Executive Officer and help us deliver a customer-focused payment experience. If you are a motivated individual who likes to contribute to the success of others, takes your work seriously but is also flexible in times of change and ambiguity, this just...

  • Executive Assistant to CEO

    6 days ago

    Toronto, Canada innovatebyday.ca Full time

    This is a **Full-Time Executive Assistant **positionwith a **Business Development focus.**: **COMPANY OVERVIEW** Innovate By Day is a bilingual, certified woman-owned, values-led strategic marketing and digital content studio. Since 2010, we have specialized in serving the corporate, cultural, governmental, and not-for-profit industries, developing...

  • Executive Assistant to the CEO

    2 weeks ago

    Old Toronto, Canada Indispensable Recruitment Full time

    About the job Executive Assistant to the CEOOur client, a dynamic and entrepreneurial small business, is looking for an Executive Assistant to the CEO to join their team. This role is not just about support, it's about actively contributing to the expansion and refinement of the company's operations. If this opportunity aligns with your skills and ambitions,...