Program Assistant, Skilled Newcomer Training

3 weeks ago

Halifax, Canada ISANS Full time

**Program Assistant, Skilled Newcomer Training Incentive Bond Project**

**Short-term contract until June, 2025**

ISANS is seeking a full
- time **Program Assistant, Skilled Newcomer Training Incentive Bond Project** responsible for supporting the effective and efficient administration of Skilled Newcomer Training Incentive Bond Project, by providing support to the project team and manager. Reporting to the Manager, Employment & Bridging, this position will be responsible for:

- Assisting with the on-going program recruitment efforts
- Updating promotional flyers, answering inquiries about the project; connecting prospective project participants with the project coordinator and facilitator;
- Maintaining lists of participants in the project;
- Maintaining wait lists and ensuring their access to the services as needed;
- Managing classroom booking and setup for all cohorts;
- Producing and photocopying documents and workshop materials;
- Collecting clients’ information and activities and inputting into ISANS database;
- Supporting the manager, project coordinator and team staff to run the project
- Supporting project coordinators in completing the logistics to schedule employers’ events;
- Recording, processing and storing documents in accordance with established procedures using computerized and manual processing systems;
- Other responsibilities and duties as required

**Education**:

- Administrative Assistant certificate/diploma
- Equivalent combination of education and experience will be accepted

**Experience**:

- 2 years’ experience in a similar position
- Experience working in a cross-cultural environment; experience delivering direct service to immigrants preferred
- Experience with computer programs and databases; data input, queries, generating/developing reports, spreadsheets, presentation documents

**Skills**:

- Strong written and verbal English communication skills
- Ability to work independently and as part of a team
- Strong time management and organization skills
- Additional languages an asset

**ISANS Core Competencies**

**Cultural Competency; Equity, Diversity & Inclusion**
- Embracing the value that different perspectives and cultures bring to an organization

**Collaboration**
- Working collaboratively with others across the organization to achieve shared objectives

**Continuous Learning**
- Continually seeking new knowledge and skills, as well as developing existing capabilities

**Innovative Thinking**
- Introducing new ways of looking at problems and developing useful ideas that are new, better, or unique

**Accountability**
- Holding self and others responsible and accountable to being transparent and principled in our approach and to meeting commitments

**Respect**
- Actively encouraging an environment of fairness, honesty and integrity for all

**Terms of Employment**:

- Short contract to June 17, 2025
- Full-time 35 hours per week
- During the COVID-19 pandemic, your work location may be at ISANS’ office or at home. Work location will be determined by operational requirements, public health recommendations, and government requirements.

**Commencement Date**:ASAP

**Closing Date**:Friday September 8, 2023- 4 p.m.

Only those eligible to work in Canada will be considered for this position.

**Job Types**: Full-time, Fixed term contract
Contract length: 22 months

**Salary**: $30,400.00-$38,213.10 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Halifax, NS B3L 4P1

Application deadline: 2023-09-08

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