Payroll Costing Coordinator

3 months ago

Dartmouth, Canada Halifax Regional Municipality Full time

**Job Posting**

**DUTIES & RESPONSIBILITIES**:

- Coordinate the daily operation of HRM’s payroll; troubleshoot & resolve issues related to the bi-weekly payroll
- Audit & reconcile terminations, retirements & leaves of absence for the timely recovery of earnings overpayments, garnishments, advance pays & assets
- Identify, investigate & report payroll liability claims relating to employee overpayments ie WCB & LTD; audit & identify discrepancies relating to pension & benefit arrears
- Identify errors & issues related to benefit/pension entries. Work with Total Compensation staff to have issues corrected or to confirm zero net pays as a result of arrears collections
- Review & confirm employee retirement calculations. Enter data in SAP & audit data to ensure correct use of wage types for the payment of all retirement allowances
- Ensures Managers/Supervisors are notified & questioned when information received does not follow policies and procedures. Follows up to provide feedback of the outcome
- Administer Collective Agreements, terms of employment, and benefit and pension plan entitlements ensuring correct set up of new hires, transfers, and terminated employees. Audit data provided, identify inconsistencies, errors or omissions and follow up with Mangers, Supervisors or Human Resources to correct issues
- Audit & adjust leave entitlements such as vacation, sick, TOIL, & deferred salary leave to ensure employees entitlements are accurate
- Perform multiple biweekly, quarterly & annual audits & investigate all data in SAP to ensure data integrity, take corrective action as necessary
- Calculate, audit & post a multitude of payroll information adhering to strict deadlines
- Prepare reports for distribution to ensure the timely approval of payroll
- Provide on the job training to new PCC's and/or job placements
- Analyze and authorize Records of Employment ensuring compliance with Service Canada guidelines
- Maintain knowledge of Canadian Payroll Processes and all applicable legislation
- Audit and analyze data for T4 processing, make necessary adjustments
- Respond to requests to investigate the creation of amended T4’s throughout the year
- Audit work order information provided to ensure they correspond to the attendance types indicated. Follow up with Manager/Supervisor for corrections
- Prepare costing reports for Manager/Supervisors as requested
- Enter labour allocations into CATS module of SAP
- Coach and train Managers/Supervisors on the use of the SAP CO/PM job costing and SAP HR
- Identify system issues related to operation of the SAP HR and CO modules
- Be proactive in identifying and addressing service enhancements that benefit our clients
- Provide expert advice, guidance and system support to Managers, Supervisors, and employees on all aspects of the payroll processes including leave entitlements
- Proactively compile data and prepare reports and respond to requests from internal contacts and outside agencies
- Protect the liability to HRM by auditing leaves to ensure employees do not overuse entitlements; prorate as necessary in accordance with collective agreements, HR Policy and terms of employment; review on a regular basis and make necessary manual adjustments
- Investigate/analyze information regarding WCB claims, adjust sick leave balances or top up awards when required
- Responsible to create and maintain the official employee payroll file ensuring it is complete and accurate; ensure confidentiality and file is secure at all times
- Ensure data in SAP/HR is accurate by auditing the data on a regular basis and processing any changes required to employee data in a timely and accurate manner
- Responsible to identify the destruction date of payroll files according to legislation

**QUALIFICATIONS**:
**Education & Experience**:

- One-year business diploma & PCP Certification from the Canadian Payroll Association
- Three years' experience working in an automated payroll environment with experience in processing & tracking Worker’s Compensation claims job costing, administering collective agreements & an Attendance Management System

**Technical / Job Specific Knowledge & Abilities**:

- Knowledge of Collective Agreements, HRM policies & procedures, Nova Scotia Labour Standards Code, Employment Insurance Act, Canada Pension Plan, Payroll policies & procedures, benefit & pension plan entitlements, WCB, Canadian Payroll, Canada Revenue Agency Regulations, Service Canada Regulations, privacy legislation & Business Unit operating procedures
- SAP experience
- Proficiency with MS Office Suite

**Security Clearance Requirements**: Applicants may be required to complete an employment security screening check.

**COMPETENCIES**: Analytical Thinking,Organization & Planning,Customer Service,Teamwork & Cooperation, Communication,Valuing Diversity

**WORK STATUS**: Permanent,full-time

**HOURS OF WORK**:8:30am -4:30pm,Monday - Friday;35 hrs/wk.Flex options to work outside of these hours & hybrid

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