Payroll/human Resources Coordinator

4 weeks ago

Abbotsford, Canada Kinghaven Peardonville House Society Full time

**PAYROLL/HUMAN RESOURCES COORDINATOR**

Kinghaven Treatment Centre was established in 1971 as MSA Halfway House. Over the past 45 years it has evolved into one of the country’s premier intensive residential treatment centres having served in excess of 28,000 adult men who present with problematic use of mood-altering substances.

Peardonville House Treatment Centre was founded in 1987 as an adult women’s treatment facility to serve the ever increasing demand of services for women in addiction.

The position of Payroll/Human Resources Coordinator reports to the HR Generalist. This position is ideal for those who want to contribute to our cause of supporting men and women struggling with addiction.

**Job Summary**:
The Payroll/Human Resources Coordinator is responsible for the timely and accurate processing of payroll and benefits and acts as a resource person by conducting activities related to Human Resource operations and support.

**Key Duties & Responsibilities**:
**Payroll and Benefits**:

- Complete and verify full cycle bi-weekly payroll for all union and non-union staff through Payworks, accurately and on time.
- Manage payroll data processing and work with finance to ensure reconciliation of G/L payroll account; troubleshoot payroll issues.
- Manages and updates HRIS/Time and Attendance, personnel files and documents with changes to employee status as necessary (i.e., change of address, tax withholding, departmental transfers, rate increases, vacation time, leaves, terminations, benefits, etc.)
- Balance and submit reports to Finance for payment of pension contributions, benefits, health tax, WCB, and various other payroll-related expenses.
- Handle employee questions and concerns regarding payroll, benefits, pension, etc.
- Administer the pension plan including, LTD Start/Stop, Year End Report, termination reporting etc.
- Process various payroll-related reports, T-4’s and adjustments.
- Responds to company correspondence accurately and with urgency in regard to employee matters such as garnishments, child support orders, Employment Insurance claims, and verifications.
- Maintain and manage all payroll records and documentation required for auditors.
- Maintain training documents and train new hires on employee self-service account and managers on the timesheet function.
- Complete the full benefits enrollment for all employees as well as provide an orientation to their employee benefits & EFAP. Manage benefits contributions during unsupported or supported leaves when employee payments are required.
- Process Employee terminations within the payroll system, i.e., final payouts, ROE’s processing etc.
- Performs other payroll duties as required.

**Human Resources**:

- Provide clerical and administrative support.
- Process Criminal Record Checks for onboarding or renewals.
- Interpretation and adherence to applicable BCGEU Collective Agreements, the Employment Standards Act, and the Human Rights Code of BC.
- Assist in planning, coordinating, and executing employee events.
- Supports various annual audits and report generation.
- Performs miscellaneous duties as directed the HR Generalist.

**Skills and Abilities**:

- In-depth experience using an on-line payroll system (preferably Payworks)
- Strong background in benefits.
- Knowledge of applicable HR legislation and collective agreements
- Excellent organizational, communication, and conflict resolution skills
- Able to manage multiple projects concurrently and effectively handle changing priorities.

**Qualifications and Requirements**:

- Minimum of 3 years of full cycle payroll experience within a unionized environment (preferably BCGEU). Payworks experience is considered a very strong asset.
- Minimum of 1 year of Human Resources related experience within a unionized environment, is an asset.
- Certification as a Payroll Compliance Practitioner (PCP) is an asset.
- Certification as a Chartered Professional of Human Resources (CPHR) is an asset.
- Diploma/Certificate in Human Resources Management or equivalent is an asset.
- Experience handling sensitive information; ability to maintain confidentiality.
- Ability to obtain a clear Criminal Record Check
- Excellent computer skills and working knowledge of MS Office (Word, Excel, Outlook)
- Experience within a non-profit organization an asset

**Job Types**: Full-time, Part-time
Part-time hours: 22.5 per week

**Salary**: From $26.00 per hour

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Human Resources: 1 year (preferred)
- Unionized Environment: 2 years (preferred)
- Payroll: 3 years (preferred)

Licence/Certification:

- Payroll Certification (preferred)

Work Location: One location

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