Contracts Administrator

3 weeks ago

Vancouver, Canada Sedgman Limited Full time

**External Advert Text**

Position Summary:
To support the procurement and construction process through effective administration and management of contracts (including head contracts, supply and subcontracts) in such a way that minimises risk and maximises the financial outcomes of the Project for the Company.
- Your responsibilities will include, but are not limited to:
**Head Contract Management**
- Ensure the ‘building blocks’ for a successful contract are created through effective contract mobilisation / start-up following award of the head contract.
- Coordinate / manage contract deliverables (provision / return of security, evidence of insurance etc.)
- Day to day administration of the head contract to a high level of compliance to ensure Sedgman’s rights and entitlements, particularly in relation to additional time and costs, are protected and places Sedgman in a strong position for negotiation and settlement
- Provide timely and accurate advice to the Project Manager regarding head contract rights, obligations and strategies;
- Drafting contractual correspondence, notices and claims in compliance with contractual timeframes and requirements (for issue by the Project Manager);
- Assist in the preparation, submission, monitoring and collection of payment claims;
- Prepare and pursue contractual claims (including variation, extension of time and delay costs etc.) with the client and provide updated forecasts on claim prospects
- Establish and maintain tracking registers (variation, extension of time, correspondence etc.);
- Assist with the administration of contract insurances and any claims arising;
- Maintain awareness of the programme, actual progress and contract completion obligations so that client instructions, variations and any other changes can be responded to in a timely manner e.g. contractual advice and/or correspondence;
- Implement ad-hoc processes and procedures with the Project Team required to manage risk and ensure contemporaneous key information / data is recorded to maximise claim recovery
- Support and assist with the preparation and input into internal and external month end reporting requirements (forecast revenue / variations / valued claims etc.);
- Provide input and assistance to dispute resolution proceedings
- Attending client meetings with the Project Manager;
- Proactively identify and manage contract risks to meet organisational obligations and achieve the planned outcomes of the contract

**Procurement and Subcontract Management**
- Provide input to the Procurement Programme / Register including review of work packaging and ensuring all required Subcontracts (including site services related Subcontracts) are identified;
- Assist in the preparation of Subcontract RFT packages ensuring they are commercially sound and commensurate with head contract requirements;
- Support the commercial evaluation subcontract tenders;
- Participate in the negotiation of Subcontracts;
- Assist in the compilation, issue and execution of conformed Subcontract documentation;
- Attending subcontract kick-off and progress meetings with the Package Owners /Managers;
- Provide timely and accurate advice to Package Owners /Managers regarding contractual rights, obligations and strategies to support compliance with Subcontract conditions and inform decision-making
- Assist Package Owners /Managers with the drafting of contractual correspondence (response to claims, defective work, progress etc.) in compliance with relevant Subcontract provisions;
- Assist in the assessment of / defending against Subcontractor claims (variation, EOT etc.) from a contractual perspective and provide advice on claims management
- Establish Subcontract tracking registers (variation, extension of time, correspondence etc.) to be used and maintained by Package Owners /Managers
- Manage disputed Subcontractor claims (and those at risk of dispute) and coordinate strategy and required actions
- Implement ad-hoc processes and procedures to manage Subcontractor risk and ensure contemporaneous key information / data (photos, diaries, site progress, delays, handover details etc.) is being recorded Package Owners /Managers to protect / defend against Subcontractor claims.

What we are looking for:
**Qualifications**:

- Relevant tertiary qualifications (preference Engineering, Quantity Surveying, Construction Management or Law)

**Essential skills, knowledge and experience**:

- 3-5 years’ experience in a similar position on a multi-disciplined construction project working in or alongside Contracts, Procurement and Construction teams. Practical working knowledge of construction contract law and relevant legislation
- Ability to negotiate and make sound commercial and contractual decisions
- Strong understanding of typical project functions of cost control and forecasting, programming and financial reporting
- Ability to write effective contractual communication and communicate verbally
- Ability to effectively self-manage

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