Virtual Contract Administrator

3 weeks ago

Vancouver BC, Canada MatchBox Full time

Analytical / Creative / Independent
Hybrid Position (3 days in-office, 2 days WFH after probation)
MatchBox is a dynamic Downtown Vancouver-based recruitment firm, specializing in sourcing top talent and providing comprehensive staffing solutions. We operate within the IT and engineering sectors, serving a diverse clientele that ranges from startups and SMEs to large private enterprises and crown corporations. We are looking to add a driven and self-motivated Contract Administrator to our corporate administration team.
Role Overview: The primary focus is the administration of our Master Service Agreement (MSA) office, monitoring and responding to BC bids, and developing professional proposals with an emphasis on precise, timely, and innovative processes. Daily responsibilities include general office administration tasks.
Administer MSA office operations, consulting agreements, timelines, and scheduling.
Monitor BC bids and craft professional proposals utilizing procurement knowledge to enhance proposal quality.
Research, format, and distribute updates, newsletters, reports, presentations, and oversee website and social platform content.
Design and execute targeted email and online advertising campaigns, including Google and LinkedIn ads.
General office administration and ad-hoc tasks as needed.
Minimum of one year experience responding to RFPs, supplier contracts, or general procurement experience.
Proficiency in Office 365 suite, Adobe InDesign is an asset.
Other software such as Visio, Tableau, Google Charts, Prezi, or similar data-visualization and presentation software are an asset.
Demonstrated experience with digital advertising on Google and LinkedIn is an asset.
This position is ideal for someone looking to make a significant impact within the company through effective content creation and management. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.
Work Permits
Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. Applications not meeting these criteria will not be considered.

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