Administrative Assistant 2
3 weeks ago
**A workplace powered by you**
At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.
**Administrative Assistant 2**
Number of positions: 1 Job Location: Dunsmuir 04
Employment type: Temporary Region: Lower Mainland
Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid
Annual salary: $ 56,800.00 - 71,900.00
**What you'll do**- Support the Vice President, Customer, Business Development & Energy Management, acting independently while
exercising a high level of confidentiality, judgement, discretion, and initiative.and items are prioritized and dealt with in a timely manner.- Coordinate submissions to all meetings including but not limited to Major Project Management, Project Accountability,
Stewardship, Steering Committees, Executive, and Project Delivery Management Team Meetings.- Inform the Senior Vice President of deadlines/action items and draft replies for action items and other correspondence.
- Research and initiate actions and projects to ensure that responses, activities and deliverables are received and/or
completed by appropriate deadlines.- Direct incoming inquiries as appropriate and ensure responses are completed by deadlines.
- Maintain a "Bring Forward" system to ensure all deadlines are met.
- Manage the Senior Vice President’s calendar, including coordination of various leadership team meetings and events,
using judgement to ensure meeting conflicts are addressed ahead of time and materials are submitted to the SVP in
- advance.- Takes notes/minutes and uses SharePoint to upload and maintain various documents.
- Maintain the Senior Vice President's files and provide back-up materials prior to all meetings including the retrieval of
materials and the drafting and distribution of agendas.- Draft memos, reports, letters, presentation slides.
- Make travel arrangements and coordinate site visits.
- Administer various financial functions (e.g. invoices, expense claims, time and labour, purchase orders, purchasing of
stationery and/or office equipment, budget variance reports).- Maintain various administrative records (e.g. travel approvals, office procedures, government updates), as well as
schedule, coordinate, prepare agendas, arrange for outside speakers and guests, record, transcribe and distribute minutes
- for meetings. Participate in the planning and implementation of administrative systems.- Provide information, updates and direction on office procedures, provide coaching to other administrative staff within the
group and support other positions in the business group as required.
**What you bring**
- Post-secondary education plus three to five years senior level administrative experience within a corporate environment
performing a range of duties involving material of a confidential and sensitive nature. We may consider those with an
equivalent combination of education, training and experience.
- Ability to communicate effectively and in a highly professional manner at all levels across the business and with external
individuals as required.
- High level of interpersonal and verbal and written communications skills, tact, diplomacy and discretion.
- Ability to exercise judgement to make decisions within prescribed guidelines, strong organizational skills with exceptional
attention to detail.
- Ability to organize small projects, perform online research and contribute to team knowledge and understanding of the
organization’s processes and stakeholders.
- Ability to promote and encourage a positive team atmosphere and maintain professional working relationships with all
levels of staff and management within BC Hydro and external organizations.
- Well-developed knowledge and understanding of senior executive functions and responsibilities.
- Ability to work highly independently and autonomously in a busy environment with conflicting priorities and deadlines with
the ability to prioritize multiple tasks.
- Excellent knowledge of office practices, procedures and routines.
- Knowledge of the Customer, Business Development & Energy Management portfolio is an asset.
**What we offer**
- A comprehensive benefits package
- A minimum of 15 paid vacation days
- A lifetime pension
- Flexible work model, depending on your role type
- Training and development courses
** What else you should know**
- This is a full-time temporary opportunity for approximately 12 months
Location: Vancouver, British Columbia, V6B 5R3
any delays.
** Date Posted**:2024-02-14 **Closing Date**:2024-02-28
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