Administrative Assistant 2 Cw

2 months ago


Vancouver, Canada PHSA Full time

**Administrative Assistant, Indigenous Health**

**BC Women’s Hospital, Vancouver BC**

Are you efficient and detail-oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best possible care.

**What you’ll do**
- Provide administrative support that respects confidentiality and ensures that matters are organized and dealt with in a professional manner.
- Maintain a consistently updated and accurate appointment schedule for the senior leader and others as required. Coordinate meetings, ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents to assist in decision-making and meeting facilitation. Make catering, travel and accommodation arrangements. Attend meetings and in-services as required.
- Design and maintain filing and distribution systems.
- Assist in budget development, ensuring information is current and accurately compiled. Monitor expenditures, ensuring invoices are authorized to predetermined amounts and analyze and report variances for multiple departments/programs. Complete purchase requisitions/online purchasing and forward for processing, ensuring invoices are authorized and submitted for payment.
- Provide project support.
- Complete and submit timekeeping records, vacation entitlements and respond to related queries from departments such as Finance, Payroll and Human Resources.

**What you bring**
- Four (4) years' progressive experience supporting senior level management.

**You have demonstrated ability to**:

- Communicate effectively, both verbally and in writing, including the ability to work with discretion in preparing and handling information of a confidential or sensitive nature.
- Be discreet when handling human resource requests.
- Organize and prioritize work, work under time pressures to meet deadlines and handle interruptions and changing priorities.
- Work independently and make decisions to determine appropriate action in handling inquiries.
- Record and transcribe meeting minutes.
- Type 60 words per minute.

**What’s in it for you**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
- Access to more than 2,000 in-house training programs.
- Enjoy a comprehensive benefits package, including municipal pension plan.
- 12 annual statutory holidays with generous vacation entitlement and accruement.
- Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

**Job Type**:
**Location**:
**Hours of Work**:
**Requisition #**:
**What we do**

BC Women's Hospital + Health Centre (BCW) bcwomens.ca is dedicated to improving the health of women, newborns and families through a comprehensive range of services, research and education. BCW program is part of the Provincial Health Services Authority (PHSA).

PHSA plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.



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