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Insurance Claims/general Office Administrator

4 weeks ago

Guelph, Canada ONTARIO SCHOOL BOARDS' INSURANCE EXCHANGE (OSBIE) Full time

**INSURANCE CLAIMS/GENERAL OFFICE ADMINISTRATOR**

**ABOUT OSBIE**:
The Ontario School Boards’ Insurance Exchange (OSBIE) is a non-profit insurance company providing commercial lines of insurance to the school boards of Ontario. We classify ourselves as a boutique insurance company with a highly qualified and close group of employees.

At OSBIE we foster a customer-focused culture and have great people working here, helping us ensure we provide excellent service to our subscribers. Our people are our greatest asset and at
OSBIE we aim to balance work and play by providing our employees with flexibility and a variety of social settings and events that promote a collaborative and connected work environment.

**ABOUT THE ROLE**:
The Claims/Office Administrator will be an integral and valuable part of the OSBIE team providing administrative support ensuring the smooth and efficient running of the administrative function of the claims department. The role will be further supplemented by providing general office administration support.

**CLAIMS ADMINISTRATION RESPONSIBILITIES**
- Receive all incoming claims.
- Set up new claims on the claims management system.
- Assist with preparation of month end reports for the Claims Manager.
- Process follow-ups call to schools as assigned.
- Maintain Incident Correspondence data base.
- Maintain Closed Claim Files in stock room.
- Process claims electronic bank transfer/cheques, recoveries, payables, and internal legal billings.
- Participate in the organization and preparation of meetings.
- Assume other responsibilities as assigned.

**OFFICE ADMINISTRATION RESPONSIBILITIES**:

- Welcome visitors and direct to the relevant personnel.
- Manage all incoming and outgoing mail including courier services.
- Assist with general reception duties and maintain client contact system.
- Manage general office equipment and relative supplies.
- Order/maintain office supplies inventories and manage shredding services.
- Manage phone system.
- Arrange company vehicle maintenance appointments.
- Schedule gym equipment maintenance.
- Oversee the maintenance of office premises internal and external.
- Replenish kitchen supplies and manage coffee machine maintenance.
- Assist in the preparation of Power Point presentations.
- Assume other responsibilities as assigned.

**KNOWLEDGE AND SKILLS**:

- Diploma in Secretarial Studies or a related field
- 3-5 years of experience in office administration
- Exceptional verbal and written communication skills with ability to work with various types of personalities.
- Exceptional knowledge of Microsoft Office Suite and office management software with ability to rapidly learn new systems and procedures. Able to effectively navigate spreadsheets and prepare power point presentations.
- Excellent organizational skills with ability to multitask.
- Strong time-management skills with the ability to prioritize tasks.
- Detail oriented with a strong work ethic.
- Team player willing to give a hand and contribute ideas.
- Reliable and responsible with competency in handling sensitive information.
- Adaptable and flexible to adjust to rapidly changing priorities.
- Fluency in written and verbal French an asset.

Should you require accommodations due to a disability or medical condition at any point throughout the hiring process, please notify us and we will do our very best to meet your needs.

**Job Types**: Full-time, Permanent

**Salary**: $39,000.00-$43,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Guelph, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location: One location

Expected start date: 2023-03-06

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