Assistant Property Manager

2 months ago

Scarborough, Canada Choice Properties REIT Full time

Location:
Golden Mile Shopping Centre 1880 Eglinton Avenue East, Scarborough, Ontario, M1L 2L1

Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers and stand-alone supermarkets.

Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through accretive acquisitions, strategic development and active property management. Choice Properties' principal tenant is Loblaw Companies Limited, Canada's largest retailer. Choice Properties' strong alliance with Loblaw positions it well for future growth.

A commitment to continuous learning and development is a strong part of our culture.

**Responsibilities**:

- Work with Property Manager to meet asset & property management objectives.
- Assist in Building operation inspections, develop course of action for problem resolution and initiates corrective action.
- Respond to emergencies including occasional after hours on call duties.
- Respond to tenant problems and complaints; conduct investigation and initiate corrective action.
- Monitor incoming site inspection reports and deal with issues reported as required.
- Visit sites on a regular basis to ensure the standard of the company’s practices are adhered to.
- Assist in coordination of all audit process requirements such as, insurance tracking, and vendor set up and compliance as determined by Property Manager.
- Process preliminary monthly rent roll reports, and communicate ongoing rental billing changes to tenants, and assist Property Managers in monthly approval process.
- Take responsibility for Accounts Receivable for the portfolio to ensure all monthly rents, charge backs and year end invoicing is collected in a timely manner
- Assist in the preparation of quarterly management reports and annual budget preparation as requested.
- Liaise with leasing and development on items pertaining to the portfolio when required, i.e. showing of vacant units etc.
- Perform all administrative functions relating to property management including managing contractual requirements of tenant leases, paying invoices, and collecting rental payments.
- Provide assistance for accruals and monthly reporting including variance comments and financial analysis.
- Assist in Health and Safety for best practices.

Qualifications:

- 5 years of experience as a Property Administrator or Assistant Property Manager within a real estate industry or Operations experience, is preferred
- Pursuing a property management designation is an asset, such as: RPA, FMA or CPM
- Strong understanding of property accounting and ability to interpret financial data
- Detail oriented; ability to work under pressure and deliver timely and accurate results.
- Proven organizational and multi-tasking skills.
- Strong communication skills both written and oral.
- Self-motivated, professional and flexible.
- Ability to work both independently and with others collaboratively in a team environment.
- Strong technical and organizational skills.
- Skilled in customer service and tenant relations
- Must be able to travel and possess a valid driver’s license.

**Please note that this office will be relocating to Vaughan in late 2023 or early 2024. This is a hybrid role that will be required to work in office, 3 days a week.

Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.

In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct - it reinforces what our customers and stakeholders expect of us.

Number of Openings:
1

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