Accounts Payable Administrator

4 weeks ago

Brampton, Canada Sleep Country Full time

Company Description

At Sleep Country Canada/Dormez-vous? (SCC/DV), we are inspired every day through our purpose to transform lives by awakening Canadians to the power of sleep and our vision to champion sleep as the key to healthier and happier lives, helping everyone achieve better tomorrows through better tonight’s.

Guided by our values - We **CARE** About People; We **WIN** Together; We **DREAM** Big and We **DELIVER **with Excellence - we are building on our 28-year foundation of taking care of each other and our customers’ sleep needs, with passion and commitment to be the best that we can be. We invest in our sleep ecosystem, innovative products, world-class customer experience, our communities and diverse best-in-class team to be Canada’s leading sleep partner.

We’re looking for an **Accounts Payable Administrator - 12 month contract** to join our growing company and play a key role in our customer experience by ensuring each purchase ends in a smile

**Job Description**:
**As an Accounts Payable Administrator (12 month contract) you will**:

- Complete daily entry of invoices, match, accurate coding of GL and code invoices in the accounting system payments to facilitate the approval process
- Complete payments and control expenses by processing, verifying and paying vendors invoices (inventory & non-inventory) as well as employee expense.
- Negotiate discount reimbursement agreements; cancel interest fees; request copies of invoices and/or credit notes.
- Respond to suppliers’ inquiries as well as liaising with business managers in a timely and professional manner to ensure satisfactory service as it relates to the AP functions.
- Identify issues from the root source/cause and bring resolution to minimize/eliminate recurring symptoms or concerns.
- Investigate and resolve supplier account discrepancies, posting errors and invoice/payment inquiries.
- Vendors’ Statement reconciliations to ensure completion and accuracy of both vendor and company information.
- Responsible to ensure that the reconciling items are mínimal and addressed in a timely manner.
- Support various staff members for proper and timely authorization in order to take all available early payment discounts and ensure good relations with vendors.
- Monitor the Accounts Payable and received-not-vouchered sub-ledgers to ensure that all payables are paid in a timely manner. Report weekly to the Accounts Payable Team Leader and Manager.
- Daily review, action and monitor of service requests received through the Accounts Payable mailbox, assignment of work orders to AP team members and ensuring all request are addressed in a timely manner
- Prepare spreadsheets for analysis purposes as assigned.
- Day to day tasks such as creation of vendor files in the system for new vendors, setting up EFT vendors, etc.
- Support manager on implementing new procedures, changes to existing processes and assist with testing and documenting new procedures
- Support Training for new AP administrators when needed and assist on Training Manuals for the Department.
- Back up/support Accounts Payable associate functions in periods of absence.
- Support/helping out when workload is excessive (this includes entry of invoices, cheque runs, supplier statement reconciliations, responding to enquiries/service requests from the business or vendors, etc.)
- Other duties as assigned

**Qualifications**:
**The Qualifications and Experience we like to see**:

- Completion of University/College in Accounting or related discipline
- 2-5 years experience in accounts payable
- Good understanding of accounting principles along with all applicable sales taxes
- Exceptional data entry accuracy
- Strong MS Excel Skills (Intermediate Level)
- Experience with Oracle - Cloud SAP and SAP Concur are an asset but not mandatory
- Strong communication, time management, organization, and decision making skills
- Ability to use rofessional judgment and handle conflicting priorities and meet deadlines
- Highly motivated and capable of working in a fast paced environment

Additional Information
**Why members of our Corporate team love working at Sleep Country Canada/Dormez-vous?**:

- This is not a job but a CAREER with opportunities for growth and advancement
- Diverse and inclusive work environment
- We will invest in you and provide extensive training, mentoring and continuous development
- Access to our in-house learning platform with over 16,000 digital courses taught by industry experts in a variety of languages
- Full medical, dental benefits and a Deferred Profit Sharing Program
- Annual Wellness Credit for any products/services that improve your health and well-being, ie., health assessments, nutrition counselling, hiking shoes, a yoga outfit or fitness equipment
- Associate Discount Program where you will be able to enjoy some of the world’s best sleep products
- Maternity/Parental leave top up benefits
- Tuition Reimbursement Program that covers professional A

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