Administrative Associate

2 weeks ago


New Westminster, Canada Douglas College Full time

**Work Arrangements**What Douglas Offers**

DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.

**The Role**
- The Administrative Associate, Humanities & Social Sciences contributes to the success of Douglas College and its community of learners by providing administrative support for the delivery of education services within the Faculty of Humanities & Social Sciences, while providing exceptional client-centered service to all stakeholder groups.**Responsibilities**

**1. Facilitates Student success in Humanities & Social Sciences.**
- b. Identifies and problem solves issues specific to Limited Enrolment programs, and refers students to applicable college departments as required.
- c. Advises students on Limited Enrolment program content and course selection.
- d. Advises students on registration issues regarding prerequisites, and inputs registration overrides as directed by department Chair/Coordinator or Dean.
- e. Communicates difficult information to applicants and students, and diffuses situations with students who are agitated or distressed, referring them to the department Chair/Coordinator, Dean, or Administrative Officer as needed.
- f. Refers students to other resources, such as, Registrar’s Office, Academic Advising, Assessment Services, Student Services, Financial Aid, Learning Centre, as appropriate.
- g. Sends notifications to Limited Enrolment program students regarding program information, deadlines, special events and job opportunities.
- h. Sends job opportunities and special event information to Limited Enrolment program Alumni.
- **2. Facilitates program success in Humanities & Social Sciences.**
a. Provides administrative support to department chairs and coordinators for H&SS programs, Limited Enrolment programs, and courses.
- b. Monitors Limited Enrolment program waitlists and creates reports, which include, current applicant admission data and status from Banner, for the Coordinator to ensure full capacity each term.
- c. Assists with identifying potential issues related to Limited Enrolment Program student admission and success, and makes recommendations to Department Coordinator or Administrative Officer to improve and streamline processes.
- d. Assists Chairs and Coordinators with program advertising and promotion for Limited Enrolment programs which may include attending local career fairs and distributing program literature to provincial high schools, local libraries, and other local agencies.
- e. Updates program information on the College website and in program literature (brochures, information booklets, presentation slides, etc.) as directed by department Coordinator or Administrative Officer.
- g. In collaboration with department Coordinators, assists with the logistics of meetings related to H&SS programs, which includes, maintaining accurate membership lists, scheduling meetings, room booking, prepares public agendas and minutes, catering, formatting and distributing letters of appreciation, when required, and interacting and communicating with external parties with professionalism and decorum.
- h. Assists with program accreditation procedures and program reviews, which involves preparing, collating, and submitting documents, ensuring adherence to accreditation deadlines.
- i. Assists with department award ceremonies and college graduation ceremonies.
- **3. Course Scheduling.**
- b. Distributes the documents, deadlines, and instructions for the course timetable of classes to departmental Chairs and Coordinators for processing within assigned College deadlines.
- c. Proofs the timetable submission to identify potential errors, and advises changes based on common scheduling practices to Chairs and Coordinators.
- d. Assigns courses to classroom pavilion rooms based on efficient use of space to ensure adherence to the college matrix and maximum classroom utilization, ensuring a high level of accuracy within a short turnaround time and constant interruptions. May make suggestions to Deans on how to schedule some courses to maximize classroom utilization.
- e. Represents the Faculty in College-wide classroom swap meetings to fill specialty room requests and unaccommodated course sections.
- f. Forwards the Final Exam Schedule to Chairs & Coordinators and tracks that submissions are received, and that assigned College deadlines are adhered to.
- g. Forwards course schedule proofs to Chairs & Coordinators and tracks that submissions are received, and that assigned College deadlines are adhered to.
- h. Proofs the course schedule to ensure that one-off and specialty room requests have been assigned for classes.
- **4. Provi



  • New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...


  • New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...


  • New Westminster, Canada Yorkville University & Toronto Film School Full time

    Yorkville University and the Toronto Film School (collectively “Yorkville”) form the largest private, for-profit education group in Canada. Founded in 2003 we aspire to transform lives through innovative, professionally focused degree and diploma programs at our physical campus locations in British Columbia and Ontario which also offer online education,...


  • New Westminster, Canada Southern Railway of British Columbia Limited (SRY) Full time

    **Job Summary**: We are seeking a detail-oriented and experienced Accounting Administrator to join our team. The Accounting Administrator is a key member of the finance team. Leveraging their knowledge of the Rail Industry, they perform many of SRY’s Freight Accounting functions. Additionally, this role is involved with a number of general accounting...


  • New Westminster, Canada School District #40 (New Westminster) Full time

    New Westminster Schools - Associate Superintendent THE ORGANIZATION As one of the fastest growing districts in Metro-Vancouver, New Westminster Schools (“NWS”) works hard to support a diverse and closely connected community of students, staff, and families throughout its schools. The District’s 1,000 teachers and staff serve 7,500 students across...


  • New Westminster, Canada UFCW1518 Full time

    **UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...


  • New Westminster, Canada Douglas College Full time

    The Role The Office Manager contributes to the success of Douglas College by planning, organizing and managing administrative services and work processes within the department administrative office. Employing administrative best practices, the Office Manager maintains an efficient and well-coordinated administrative infrastructure and provides...


  • New Westminster, British Columbia, Canada Envol Full time

    Are you a passionate and detail-oriented administrative professional looking for a CONTRACT opportunity to advance your career in a union? Envol Strategies is looking for a Temporary Administrative Assistant to support their growing client UFCW 1518. ABOUT US The minute you start working here, you become a critical part of Envol and our future. You'll play...


  • New Westminster, Canada Justice Institute of British Columbia Full time

    **Date**:March 21, 2023** **Competition**:#22-115A **APPLICATIONS ARE INVITED FOR THE FOLLOWING FULL-TIME REGULAR POSITION **P osition: Bookstore Sales Administrator **Division: Facilities** **Reporting To: Senior Manager, Facilities **Justice Institute of British Columbia**: Justice Institute of British Columbia (JIBC) is Canada’s leading public safety...


  • New Westminster, Canada TD Bank Full time

    Job Description: Can you bring your charming self to work and make customer interactions delightful one? Can you process financial transactions accurately and get a sense of achievement by providing excellent customer experience? If so then, take the next step to your future today and apply for the position of Customer Experience Associate. We are expecting...


  • New Westminster, Canada TD Bank Full time

    Job Description: Can you bring your charming self to work and make customer interactions delightful one? Can you process financial transactions accurately and get a sense of achievement by providing excellent customer experience? If so then, take the next step to your future today and apply for the position of Customer Experience Associate. We are expecting...


  • New Westminster, Canada TD Bank Full time

    Job Description: Can you bring your charming self to work and make customer interactions delightful one? Can you process financial transactions accurately and get a sense of achievement by providing excellent customer experience? If so then, take the next step to your future today and apply for the position of Customer Experience Associate. We are expecting...


  • New Westminster, Canada Fraserside Full time

    **EMPLOYMENT OPPORTUNITY** **POSTING # 27-FIN-2023 **Job Title**:Payroll & Benefits Coordinator** **Program: FINANCE** **Classification**:SG 12 (pending JJEP review)** **Rate of Pay: $30.89/hour; increments as per collective agreement** **JOB SUMMARY** The Payroll and Benefits Coordinator oversees all aspects of payroll and benefit programs service...


  • New Westminster, Canada Yorkville University & Toronto Film School Full time

    Yorkville University and the Toronto Film School (collectively “Yorkville”) form the largest private, for-profit education group in Canada. Founded in 2003 we aspire to transform lives through innovative, professionally focused degree and diploma programs at our physical campus locations in British Columbia and Ontario which also offer online education,...


  • New Westminster, Canada Music Street Academy & Shop Ltd Full time

    Education: Bachelor's degree - Experience: 3 years to less than 5 years **Tasks**: - Allocate material, human and financial resources to implement organizational policies and programs - Authorize and organize the establishment of major departments and associated senior staff positions - Establish financial and administrative controls; formulate and approve...

  • System Administrtor

    4 weeks ago


    New Westminster, Canada Compugen Inc Full time

    **Job Title** - System Administrtor **Vacancy No** - VN6927 **Work Location** - New Westminster, BC **Base Pay Range** - $50-$55 Hourly (Note: This range is not applicable to Independent Contractors.) **Job Details** **Responsibilities**: - Maintains effective and collaborative working relationships with stakeholders, consultants, and users - Provides...


  • New Westminster, Canada TD Bank Full time

    409052BR Retail Banking - Customer Service New Westminster, BC May 10, 2023 Company Overview Department Overview At TD Canada Trust, we are the frontline of TD Bank. We strive to build deep and long - lasting relationships with our customers. By understanding their needs and providing personalized financial solutions, our purpose is to help our...


  • New Westminster, Canada TD Bank Full time

    403063BR Retail Banking - Customer Service New Westminster, BC March 15, 2023 Company Overview Department Overview At TD Canada Trust, we are the frontline of TD Bank. We strive to build deep and long - lasting relationships with our customers. By understanding their needs and providing personalized financial solutions, our purpose is to help our...


  • New Westminster, Canada Douglas College Full time

    **Work Arrangements** - Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday. Occasional travel to Douglas College’s Coquitlam campus as required.**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms....


  • New Westminster, Canada Leaf Infusions Inc. Full time

    Education: No degree, certificate or diploma - Experience: 5 years or more **Tasks**: - Allocate material, human and financial resources to implement organizational policies and programs - Authorize and organize the establishment of major departments and associated senior staff positions - Co-ordinate the work of regions, divisions or departments -...