Receptionist/administrative Assistant

4 weeks ago


Toronto, Canada National Yacht Club Full time

**Position Title**: Administrative Assistant/Receptionist

**Reports To**: Senior Manager
- Membership Services

**Job Status**: Full-time, seasonal (May-August with opportunity for early start in April and later finish into September)

**Hours/Week**: 40 hours/week

**Compensation**: Competitive hourly wage, free parking, 50% off meals, weekends and holidays off

**JOB PURPOSE**:
**PRIMARY DUTIES & RESPONSIBILITIES**:
**RECEPTION**
- Administer Weeknight Cruising Program
- Ensure office phone tree system is up to date for upcoming events and hours of operation
- Greet all members in person who enter the office, and answer or direct their inquiry
- Process sales for regalia and event registrations
- Answer calls from front gate, assess callers, and open gate when appropriate
- Daily sanitization of commonly touched surfaces in office and Clubhouse
- Other duties as assigned

**CLERICAL**
- Become familiar with Club software, Jonas, and perform database administration
- Assist Accountant with various tasks
- Maintain insurance forms, gate card system, haulout forms
- Assist with office supply inventory
- First Aid kit maintenance
- All filing, any mailings, pricing and organizing regalia
- Track member volunteer hours
- Process payments, perform cash outs, and other duties assigned by Accountant
- Other duties as assigned

**MARKETING & EVENTS**
- Ensure poster boards and TV’s are updated with event information
- Work at some Club events and regattas when required
- Other duties as assigned

**SKILLS & QUALIFICATIONS**:

- Excellent customer service
- Ability to use Microsoft Office Suite
- Experience with Jonas would be considered an asset
- Full-time availability May to August required. Opportunity to begin part-time in April and part-time in September considered an asset
- Ability to work on own with little supervision

**PREFERRED SKILLS & ATTRIBUTES**:

- Ability to work independently and in group settings
- Flexibility in working schedules
- Excellent customer service
- Ability to problem solve and multi-task

**ABOUT NATIONAL YACHT CLUB**:
National Yacht Club boasts a long and successful history, full of tradition, and helped shape the Toronto waterfront as we know it today. The Club was established in 1890 and is an inclusive and active boating community. Private dining and patio, social events, racing and cruising, sailing lessons - something for everyone at NYC.

**HOW TO APPLY**:
**Job Types**: Full-time, Seasonal
Contract length: 4 months

**Salary**: $16.55-$18.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Discounted or free food
- On-site parking

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Ability to Commute:

- Toronto, ON M5V 3H4 (required)

Work Location: In person

Application deadline: 2024-03-08
Expected start date: 2024-05-01



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