Client Services Admin Assistant

5 months ago

Dundas, Canada Worksite Safety Full time

**Role**:Client Services Administrative Assistant

**Employment**: Part-time (20-32 hrs/week)

**Location**:Head Office - 55 Head Street, Suite 401, Dundas, ON, L9H 3H8

**Salary**: DOE

We are looking for individual with a love of accounting admin functions as well as an interest in working at a beautiful location with a great team This part-time role is based out of our Head Office in Dundas, Ontario, and involves working closely with our clients and the client services team to support a variety of administrative tasks.

**Role & Responsibilities**
- Ensure the accuracy of customer invoices and estimates
- Process customer payments, monitor outstanding balances and communicate with clients to receive payments (accounts receivable)
- Maintain complete records re: client contracts, ensuring accuracy, proper invoicing and filing as per approved amounts/schedules
- Anticipate roadblocks and work to mitigate their impact; ultimately assisting where required in expediting resolutions and ensuring a smooth day-to-day operation
- Review monthly bank and credit card statements, identifying activity, sourcing relevant receipts and recording as required
- Retrieve, process and distribute Canada Post mail
- Assist in the backup performance of other client services or operations roles, eg., other admin specialists and shipping and fulfillment, as needed
- Other administrative duties as required

**Experience & Qualifications**
- 2+ years of experience in an accounting admin position preferred
- Demonstrated ability to thrive in a dynamic, software-based environment
- Working knowledge of and experience using Google Drive, Gmail and Sheets
- Strong proficiency in Quickbooks Online, in Microsoft Office (Excel), and aptitude to learn other software tools
- Interest to provide exceptional customer service
- Ability to manage multiple priorities and maintain a positive workspace
- Excellent organization and communication skills
- Ability to receive both verbal and written instruction
- Interest to work collaboratively within in a team to problem solve and complete work

**What's in it for you?**
- Competitive compensation based on experience
- Career development and growth opportunities
- Exciting and collaborative work environment
- Free parking
- Ongoing opportunities for learning

If this role is the right fit for you, please submit your resume and cover letter**. **We thank all those that apply, however, only those selected for further consideration will be contacted.

**About Worksite Safety**:
**_ Who We Are_**

Worksite Safety Compliance Centre is one of Canada’s leading providers of occupational health and safety services, and was recently listed on the Growth 500 as one of Canada's Fastest Growing Companies in 2018 by Canadian Business and Maclean's.

We want to help workers stay safe, and help employers make it happen. We believe that work life should be enjoyable, and that creating a safe workplace should be enjoyable too. We do that through providing our clients with excellence in advice and service, as well as high quality training and tools.

**_ Our Values_**
- Building Together_ - We work collaboratively because we know that everyone has great ideas and unique perspectives build a better result. We are stronger when we are all-in as one team.
- Growing Through Experimentation_ - We relentlessly pursue our vision by improving and expanding what we do, experimenting with new ideas, and valuing tests over assumptions.
- Being Surprisingly Helpful_ - We look for ways to surprise and delight by going above and beyond to help others, even when we don't stand to gain anything from it.
- Enjoying our Work Life_ - Because our lives are better when we enjoy our work, we build genuine, positive, and supportive relationships with each other and inject a little fun wherever we can.

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