Accounts Receivable

2 weeks ago

Vancouver, Canada Rosewood Hotel Georgia Full time

**OVERVIEW OF RESPONSIBILITIES**:
The Accounts Receivable clerk is responsible for issues accounts receivable and other invoices and performs collection. In particular, the issuing of invoices for city ledger sales, collection, and the management of uncollected balances. Verifies, posts, and allocates received payments promptly.

**Hierarchical Competencies**:

- Reports to the Assistant Director of Finance or to the Director of Finance in Assistant’s absence.
- Coordinates with Front Office Manager and other outlet Managers.

**Minimum Requirements**:
1. _**Working hours**:_ The Accountant Receivable is expected to be on duty during normal working hours and whenever presence is required. An adaptation of working hours may be required to complete all tasks within the prescribed deadlines.

2. _**Language**:_The Accountant Receivable is required to speak English (with fluency in other languages preferred).

3. _**Education/Experience**:_Minimum education is Hotel/College training. In lieu of education, at least 2 years of experience in Hotel/Restaurant operations is required.

4. _**Conduct**:_ Able to follow directions timely and effectively. Must be able to maintain good relationships with all departments in the hotel, corporate and owners. Must maintain professional courtesy with vendors, clients, and hotel staff. Must have a high degree of professional integrity, and be able to work safely, effectively, and efficiently.

6. _**Uniform**_**:Clothing should be standard business attire**.**

**Financial Competencies/Duties**:

- Review and timely issue invoices to customers, confirm receipt and follow up on payments.
- Checks and verifies supporting documents are attached to the guest bill. Audits banquet event orders carefully and resolve discrepancies.
- Verify invoices and folios in the system to ensure they are recorded correctly in the Accounts Receivable Sub-Ledgers.
- Confirm that the accounts receivable balance in the General Ledger agrees to the Sub-Ledger.
- Review the Schedule of Accounts Receivable and verify their collection status. Immediately report any information or problems regarding collection.
- Issue reminders and letters to customers on overdue accounts. Liaise with Sales Department in charge of dealing with this customer.
- Attend all customer queries and disputes regarding issued invoices. Help with reconciliation of accounts with customers.
- Maximizes speed of collection while maintaining good relations with the clients.
- Verify all credit card sales are settled, payments are received from the credit card companies and no unsettled sales vouchers remain,
- Posts daily payment transactions received in the bank statement (wire transfer and credit card)
- Work closely with the Credit Manager for bad debt prevention and collection.
- Verify invoices and all supporting documentation are property filed and stored
- Assist and participate in Credit Committee meetings and discuss any problems relating to accounts receivable
- Assist in the preparing of monthly financial reports
- Carries out other duties that may from time to time be assigned by Director of Finance.

**Benefits**:

- Dental care
- Extended health care
- Vision care

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounts receivable: 1 year (preferred)

Work Location: In person

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