Chief Administrative Officer/clerk/treasurer

Job Summary

The CAO/Clerk/Treasurer will provide administrative leadership and oversee the effective and efficient delivery of municipal services; direct the overall planning, direction, administration and control of all municipal departments and operations in accordance with the objectives, policies and plans approved by Council and in compliance with various legislation; and perform the statutory duties of municipal clerk.

Organizational Status

The CAO/Clerk/Treasurer manages the Administration Department and oversees all other municipal departments.

Essential

**Responsibilities**:
1. Programs/Services:
a. Provide administrative leadership and coordinate the effective and efficient delivery of municipal services.

b. Coordinate the development and implementation of short
- and long-term operative plans and strategies for the municipality.

c. Ensure that effective and efficient management systems and practices are in place across the organization.

d. Direct the development, implementation, and administration of strategic objectives, planning priorities, policies, and programs in accordance with applicable by-laws, legislation, regulations, and Council direction.

e. Keep up to date on all municipal operations through frequent meetings with senior staff for the coordination of activities, formulation of recommendations concerning policies, plans, budgets, and the effective implementation of the same.

f. Research, analyze and/or obtain advice from solicitors, consultants, and government ministries as deemed necessary.

g. Prepare and present recommendations to Council concerning administrative and operational issues that require Council direction.

h. Ensure that agendas are prepared and distributed in a timely manner and that the minutes accurately reflect the proceedings and resulting decisions.

i. Review and approve all staff reports, draft motions, by-laws and policies prior to their inclusion on the Council meeting agenda.

j. Coordinate and manage correspondence to and from the Council including reports from other agencies. Communicate the decision of Council with respect to correspondence and/or other report items to the appropriate staff member, agency, and/or general public.

k. Ensure records, by-laws and municipal documentation are kept properly and that retrieval systems are in place for all important papers and documents.

l. Report, as required, to Council on the effectiveness of policies and programs and recommend measures to enhance these to better achieve the objectives of Council.

m. Establish liaisons and positive relationships with neighbouring municipalities, First Nations, various boards and committees.

n. Provide administrative advice to Council and ensure that they are informed of all critical issues and pertinent municipal business including major operations, projects, financial and planning matters. Ensure due diligence advice to Council.

o. Perform the statutory duties of the Municipal Clerk as well as those of the Election Returning Officer, Commissioner of Oaths, Division Registrar, and Issuer of Marriage Licenses.

p. Ensure compliance with various legislation including the Municipal Act, the Municipal Freedom of Information and Protection of Privacy Act, the Workplace Safety and Insurance Act, and the Occupational Health and Safety Act.

2. Human Resources

a. Oversee and direct senior management and administration staff and provide effective leadership to ensure efficiency and productivity.

b. Ensure the development, implementation and management of effective human resource management systems, policies and procedures.

c. Appoint, assess, discipline, and recommend the termination of Town employees in accordance with policies approved by Council.

d. Participate in CUPE contract negotiations, resolve grievances and disputes. Encourage a harmonious working relationship amongst all municipal employees.

3. Financial Resources

a. Oversee and manage the overall formulation, administration and presentation of the annual operating and capital budget.

b. Direct senior management staff to optimize all potential revenue sources and maximize the effective and efficient use of resources.

c. Approve expenditures within spending limits authorized by Council and other expenditures in accordance with the municipality’s procurement policy.

4. Material Resources

a. Ensure the safety, maintenance and management of all municipal buildings, equipment and material resources.

b. Ensure the security and integrity of all records related to municipal operations, including computer systems and data.

Required Education / Work Experience
- A post-secondary degree or diploma is required, preferably in public administration, accounting, or a related municipal field.
- A minimum of five years of direct management experience is required, generally in a field which provides broad familiarity with municipal operations.
- An AMTCO, CPA, CMO or any other related designation and the completio