University Advancement Intern

2 weeks ago

Hamilton, Canada McMaster University Full time

University Advancement (UA) at McMaster University is an integrated department that encompasses the areas of Communications & Public Affairs, Marketing, Development, Alumni Engagement, Stewardship and Advancement Services & Operations; areas that coordinate their activities and work as a team to further McMaster’s relationships, reputation and resources.

As a key member of the UA team, Advancement Services & Operations Intern’s the specific area of focus is on gift processing and maintaining up-to-date biographical information within the University’s database of alumni, friends and funders.

**Accountabilities**
- Play a key role in the planning and delivery of all advancement-related activities as part of the Records team within Advancement Services and Operations
- Provide support to the Manager, Advancement Records within the department and facilitate the efficient and effective operation of the office.
- Ensure an efficient flow of information and administrative support for the Records team within Advancement Services & Operations

Gift Processing
- Accurately enter gifts, pledges, and pledge payments of all tender and transaction types in the gift system. Review recorded gift and pledge batches for accuracy in gift allocation in alignment with funder instructions
- Ensure all processed cheques and credit cards are recorded in the University’s online system
- Perform all aspects of the gift recording process with accuracy and generate tax receipts in compliance with University protocols and government requirements

Biographical processing
- Create new funder records and modify existing records, update of biographical data
- Research, enter, and maintain engagement and biographical information in the development information system
- Perform research, analysis, and compilation of data related to the private support to the University

Other Duties
- Process sensitive information and maintain a high level of confidentiality
- Respect and enhance the funder experience through all activities performed

Look for ways to improve processes and help implement the changes

**Qualifications**

**Education**:University degree in a relevant field.

**Experience**:2 years of relevant experience.

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact:

- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679

to communicate accommodation needs.

**Vaccination Policy Statement**

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University’s Vaccination Policy-COVID-19 Requirements for Employees and Students (the “Vaccination Policy”), requires all McMaster community members, including employees, accessing a McMaster campus or facility in person to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. While the Vaccination Policy is currently paused, it may resume quickly and on short notice, as informed by public health advice and direction. Should it become necessary in future to resume the Policy, all community members will need to demonstrate compliance at that time. Successful applicants in those positions that work in host hospitals or other healthcare sites that have active vaccination mandates in place will need to comply with these and any other health and safety measures necessary as part of their appointment. The University will continue to follow the guidance of public health organizations to define fully vaccinated status.

**Hybrid Work Language**

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

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