2024-05-17, Full Time Administrative Assistant

1 week ago

Thorold, Canada Bethesda Services Full time

**Job Posting: #2023-05-17 AA**

**POSITION INFORMATION**

**Position: Full-Time Administrative Assistant**

**Status: Full-Time**

**Department: Communications and Marketing**

**Hours of Work: 80 hours bi-weekly**

**Site: Schmon Parkway**

***

**Union: No**

**Posted Date: May 17, 2024**

**POSITION OBJECTIVE**

The Communications and Marketing departments require a Full Time Administrative Assistant to provide administrative support to the Communications and Marketing departments.

Reporting to the Manager of Communications and Manager of Marketing, the Administrative Assistant will be responsible for providing professional, confidential, administrative support. The position is required to liaise with all levels of the organization and various public stakeholders.

**KEY JOB RESPONSIBILITIES**
- Provide administrative support to the Communications and Marketing Departments and other Bethesda departments, as required
- Collaborate within the Communications and Marketing Departments, Bethesda and other external stakeholders in relation to various community related events
- Participate in the development and distribution of various advertising and marketing materials through various methods of communication
- Create and/or proof various presentations and advertising materials using an appropriate communication program
- Conduct and report on various research projects
- Provide assistance with the coordination and operation of various departmental, organizational and stakeholder meetings
- Ensure all internal communications meet specific standards and ensure distribution is appropriate based on directions and content
- Process various internal administrative processes as assigned
- Provide administrative support related to the day to day scheduling within the Communications and Marketing Departments
- Ensure all internal and external facing staff contact information remains up to date and easily accessible, as appropriate
- Ensure the timely and accurate processing of all Bethesda Home Foundation Inc. (BFI) donations
- Accurately process all organizational Serious Occurrence reports based on Ministry of Children, Community & Social Services (MCCSS) and internal policy requirements
- Ensure appropriate and accurate departmental filing is maintained in accordance with internal Bethesda policy and all legal requirements
- Prepare, review and ensure all departmental reports meet organizational standards and distribute as directed
- Ensure all signage is appropriate, including any and all French language requirements, within internal Bethesda policy
- Front desk reception and directing of phone enquiries

**QUALIFICATIONS**
- College Diploma in Office Administration is preferred
- Two to three years’ experience in an Administrative Assistant role performing various administrative tasks including reception, providing customer services and data entry into various computer systems
- Demonstrated knowledge of various publishing and graphic design programs
- Experience in editing newsletters, articles and developing layout is required
- Superior written and verbal communication skills as well as superior interpersonal skills.
- Strong project management skills with demonstrated ability to multi task and set priorities within tight timelines.
- Knowledge and understanding of office operations is required

A satisfactory attendance record and disciplinary record is required.
- Bethesda will provide, upon request, accommodation to the materials and processes used in the recruitment process in accordance with the accessibility for Ontarians with Disabilities Act, Integrated Accessibility Standards._
- We thank all applicants for their interest but regret that only those considered for an interview will be contacted._

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