HRis/payroll Administrator

5 days ago

Toronto, Canada OCAD University Full time

OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we work, stand and create._

OCAD University, Canada’s largest and oldest art and design university, is a vibrant community of bold, curious and compassionate artists, designers and scholars who are imagining and creating a joyful, equitable and sustainable world. The University is an internationally renowned hub for art, design, digital media, research, innovation and creativity, and arts administration. It embraces collaborative and interdisciplinary approaches to change-making through art, design-thinking curriculum and research, making OCAD U a local, regional, national and global leader in art and design.

It is an exciting time to join the OCAD U community. The University is at a key stage in its institutional transformation, with the implementation of its Academic and Strategic Plan and guiding principles—driving positive impact, decolonization, indigenization, and equity, environmental sustainability, emerging as a vibrant hub, student-centered approaches, innovation in learning, teaching, and research, and financial stewardship.

Reporting to the Manager, HRIS/Payroll, the HRIS/Payroll Administrator provides support and maintenance to the University’s Human Resource Information System (HRIS). The HRIS/Payroll Administrator works closely with the HRIS/Payroll unit to ensure data integrity, system testing, and day-to-day processes are completed in a timely manner.** **The HRIS/Payroll Administrator plays a key role in supporting HRIS related projects, as well as focusing on continuous improvement of the services and programs the unit provides.

**Summary of Responsibilities**:

- Update and maintain the integrity of the HRIS by supporting the setup and processing of all new hires across the University, including initial system setup, IT access setup and inputting all employment related changes
- Provide a senior level audit function to the HRIS/Payroll Assistant to ensure data integrity, system setup, and payroll administration continues with a high degree of accuracy
- Administer benefits and pension plans for all eligible employee groups, including pension enrollment, benefit setup related to enrollments, changes, salary changes impacting benefits and terminations of coverage with benefits providers
- Audit benefit premium deductions, investigate and resolve payroll and benefit premium discrepancies, ensuring transparent and timely communication to benefit providers and/or impacted staff, and advise HRIS team members on appropriate processing of complex payroll items
- Liaise with employees on a leave of absence to ensure benefits coverage is maintained throughout their absence, as applicable, and payroll records are appropriately maintained
- With a thorough knowledge and understanding of the University’s Collective Agreements, support the maintenance of the data integrity within the HRIS
- Assist with data audit processes and running queries; analyze data and review documents for accuracy and completion of data input
- Responsible for the maintenance of the HRIS/Payroll SharePoint and website to ensure payroll related forms, processes and policies are up to date
- Assist in routine system upgrades or implementation of new system features including testing of system changes
- Support continuous improvement initiatives and identify ways to improve existing processes and programs through the use of technology; maintain knowledge of the system and data dependencies of the HRIS
- Resolve any employee inquiries by providing information and/or directing requests appropriately; escalate inquiries, as required, to areas of expertise per established processes; assist with other departmental communications as needed
- Act as a back up to the Payroll Administrator as required, by ensuring that payroll functions are completed in accordance with established policies, procedures, and regulations
- Develop and maintain accurate paper and electronic office filing systems, ensuring files are maintained in accordance with FIPPA/privacy guidelines and other recordkeeping requirements
- Provide leadership and support to the HRIS/Payroll team and the OCAD University community to ensure data and system integrity is maintained
- Provide assistance with technical issues related to the HRIS and investigate problems in order to develop detailed suggestions for resolution of issues
- Support IT deliveries of technical support and/or troubleshooting to the HRIS team including testing patch instalments or other changes and updates to the HRIS/Payroll module
- Follow up on any HRIS/Payroll related system issues to ensure timely resolution
- Support the administration of the University’s benefits & pension programs
- Support leave administration and setup within the system including salary administration and a

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