Administrative Assistant

1 month ago

Toronto, Canada St. Clement's Church Full time

If you have amazing computer skills, fantastic organizational and planning abilities, enjoy working on a variety of projects often with competing deadlines, are detail oriented, are a strong team player with excellent communication skills, and enjoy interaction with people, this position is for you

**Purpose of the Position**: To provide administrative support to enable the flourishing of our mission, vision, and values.

**Duties and Responsibilities**:

- Develop Sunday Services documents using a variety of platforms for in-person and on-line worship
- Maintain database and produce requested information for staff and committees
- Maintain statistics, charts and metrics to support various Parish initiatives
- Support preparations for numerous Parish events (e.g., Christian Education)
- Provide support to the church staff team through preparing documents such as staff meeting materials, staff calendars, phone lists, etc.
- Prepare Parish and Diocesan annual documents
- Maintain office equipment (VoIP telephone system, photocopier)
- Provide administrative support for weddings, funerals, baptisms, and confirmations
- Oversee office volunteers
- Assist the Manager of Finance & Administration with projects, when required
- Other duties as assigned

**Skills, Knowledge and Experience Required**:

- Passionate about administration and supporting a dynamic staff team and a large and active Parish
- Strong computer skills including proficiency with Google Workspace, Microsoft Office 360, Constant Contact
- Knowledge and experience working with databases. Our current one is PowerChurch.
- Fantastic organizational and planning skills with a keen attention to detail
- Strong written and spoken English communications skills
- Independent contributor who is energized by collaborating with a strong team
- Self-starter with proven ability to work to deadlines and to manage multiple priorities
- Enthusiastic with a strong drive for excellence

**Terms**:

- Compensation package: competitive salary, pension and benefits.
- 30-35 hours per week
- This position reports to the Manager of Finance & Administration and works closely with our Sundays & Pastoral team

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