Project Coordinator

2 weeks ago

Ottawa, Canada Black & McDonald Limited Full time

**BUILD YOUR CAREER AT BLACK & MCDONALD**

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

**ABOUT THIS CAREER OPPORTUNITY**

**Duties and responsibilities include but are not limited to**:

- Assisting the Facility Manager in maintaining project documentation such as project budgets, project schedules, scope statements, project plans and project safety documentation.
- Creation of project work orders, purchase orders and managing of invoices to ensure accurate allocation of project costs.
- Controlling project schedules, coordinating subcontractor access and communicating progress of the project(s) to the respective clients and stakeholders.
- Supporting the Alternate Company Security Officer (ACSO) with subcontractor security clearance process and documentation requirements, while ensuring Site Access requests are submitted and approved as per site directives.
- Communicating with client and other facility occupants to ensure customer satisfaction.
- Coordinating with the Quality Control Officer to perform in-process and final inspections. Support the Quality Control Officer in correcting any quality concerns, actioning corrective measures, or resolving non-conformance items.
- Performing job showings with approved subcontractors, assisting with the RFQ process and award, coordination of awarded projects and tracking of project costs / billing.
- Managing a subcontractor pool, continuously seeking to expand the pre-qualified subcontractors, initiating security clearances, and entering approved subcontractors in the ERP system.
- Provide monthly Subcontractor Status Report(s) as per contract requirements.
- Report on Key Result Areas and other Divisional requirements including tracking, analysing, and trending of project costs.
- Escorting of subcontractors onsite as required.
- Other administrative duties as required.

**COMPETENCY REQUIREMENTS**
- Change Orientation
- Communicates Effectively
- Continuous Learning
- Customer Focus
- Holds Self and Others Accountable
- Problem Solving and Innovation
- Teamwork and Collaboration
- Values and Respects Others

**EDUCATION REQUIREMENTS**
- Degree or Diploma in Business Administration or related field

**WORK EXPERIENCE REQUIREMENTS**
- 1 - 3 years' experience in similar role
- Proven work experience as a Project Coordinator or similar role

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**
- Motivated with the ability to work with strict timelines in a fast-paced team environment.
- Must possess strong verbal, written, analytical, and persuasive skills and the ability to communicate and interact with all levels of customers, employees, and management.
- Basic knowledge of building systems and their operation.

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