Administrative Assistant

2 weeks ago

Thornhill, Canada WSP Full time

**WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At **WSP**:

- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable

**THORNHILL (GTA)**:
**The Opportunity**:
Reporting to the Vice President, Rail & Transit - Ontario, the Administrative Assistant assists the project team by coordinating and supporting the execution of project and department activities.

***:
**Why WSP?**:

- We value and are committed to upholding a culture of **Inclusion **and **Belonging**:

- Our **Flexible Work Policy** - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- Our **Hybrid Work Policy**:

- a combination of in-person and remote working, enables us to purposefully think of how we work, who we need to work with, and where the work should be done.
- A **Canadian **success story - we're **proud **to wear the red and white of this beautiful country and show the world what Canada has to offer.
- **Enhance **the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your **ideas and trying **new **things.
- A phenomenal **collaborative **culture and a workforce filled with genuinely **good people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

**We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.**

**#WeAre**WSP**

**A day in the life**:

- Administrative support to the management team which includes coordinating travel arrangements and handle requests and queries from the team;
- Coordinate necessary meetings, as required, including take and distribute minutes of meeting, follow-up on actions;
- Support return to office initiatives;
- Organize and schedule appointments and meetings for the senior management team;
- Provide quality checks and reviews of team training courses such as training review and completion, per project and team requirements;
- General and electronic filing and archiving, photocopying, and other administrative duties as required;
- Work closely with Project Managers by offering consistent and professional administrative support with their daily general and project requests;
- Assist in the preparation of regularly scheduled reports including various proposal sections such as executive summaries, project descriptions etc.;
- Coordinate with subcontractors;
- Prepare Purchase Orders and Work Orders;
- Create and maintain a register of all project and proposal documents by regular updates of related logs to track all documents including opportunities, completed, wins, losses etc.;
- Ensure all project and proposal documentation is compliant with project formats, company standards, styles, and verification forms;
- Participate in proposal development processes and methodologies;
- Review final reports and submissions for delivery;
- Research best practices, assist with developing a business case, and prepare client presentations;

***What you'll bring to WSP...**:
- Graduate of business administration diploma preferred;
- 3 - 5 years of experience providing administrative support in a professional consulting environment;
- Communicate with clients, sub-consultants, and team members in a professional manner;
- Experience with budget tracking;
- Excellent organizational skills (record keeping, time management, follow up);
- Interest and or experience in transportation projects and proposals;

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe and the growing list of our clients inclu

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