Project Coordinator
3 weeks ago
As a well-established construction firm, we have a great standing within our industry. And while this is important, we understand that there is one thing greater and more important; our people
The Project Coordinator (PC) will ensure the prompt and accurate processing of invoices and progress claims. The PC will be responsible for record keeping, including labor, material and equipment information, safety documents, contracts and sub-contracts.
Key Responsibilities
Provide general on-site administrative assistance as required including word processing, filing, transmittal generation, and preparation of courier packages. Responsible for project office organization and cleanliness
Assist the Project Manager with tasks including planning, initiating, executing, communicating, change control and closeout
Communicate with consultants, project owner and sub-trades regarding project submittals
Create and/or update RFI’s, SI’s, Change Orders and shop drawings utilizing Procore
Assist Project Manager/Superintendent in all day-to-day activities as required
Track and receive Purchase Orders, deliveries and invoices
Accurate and efficient processing of invoices, sub-trade progress claims and all billing within deadline
Support all aspects of construction administration including contracts, change orders, all purchase orders, variance purchase orders, warranty, and on-site coordination
Assist with preparing and implementing project scopes, schedules, and budgets
Assist in maintaining accurate and up-to date logs (drawings, RFI’s, change request, extras), track and communicate with Project Management team
Maintain daily communication with Site Superintendents and record daily construction activity
Assist with preparation of permit packages and submission
Assist with communication between sub trades, construction crew, and office staff
Coordinate submittals and gather all close-out documents including drawings, warranties, operating and maintenance binders
Archiving of project binders, drawings and relevant documents for job close out
Attend project coordination and client, architect, engineer and design meetings as required
Record accurate meeting minutes and circulate to attendees
Desired Skills
1-3 years relevant work experience in residential construction
Exceptional written and oral communication skills
Recognized analytical and research skills
The ability to handle a heavy workload, multitask and prioritize
A strong work ethic, attention to detail, and excellent organizational skills
A technical Diploma or relevant University Degree an asset
Must be experienced dealing with confidential information in accordance with privacy rules
Experience in Procore and Bluebeam would be an asset
Must have excellent analytical and problem-solving skills along with organizational abilities
Detail and results oriented with the ability to multitask, and adhere to deadlines
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