Project Coordinator

4 weeks ago

Victoria, Canada Banyan Construction Ltd. Full time

**Company Profile**

Welcome to Banyan, a dedicated family-run construction company nestled in the heart of Victoria, BC, serving the vibrant communities of Vancouver Island. At Banyan, our core values are rooted in honesty, teamwork, and the creation of a mutually respectful and supportive workplace environment.

We take pride in fostering an inclusive culture where collaboration and team spirit thrive, driving our commitment to excellence in every project we undertake. Beyond our passion for construction, we are deeply invested in giving back to the communities that form the backdrop of our work.

Banyan specializes in a diverse range of services, including construction management and general contracting. Our expertise extends to various trade work areas, such as concrete formwork, masonry, masonry restoration, shotcrete (structural & shoring), as well as concrete cutting and coring.

Discover the Banyan difference — where integrity meets innovation, and where each project is approached with a blend of skill, dedication, and community-focused values.

**Job Summary**

The Project Coordinator, working independently or with mínimal guidance, provides technical and or management support for construction projects, including safety and quality control, and assists operations staff to ensure projects are completed on time and within budget.

**Key Interactions (Internal and External)**

Project Team, consultants, general contractors, sub-trades, branch management, and support staff

**Responsibilities**:

- Promotes a culture of health, safety and environmental protection on the project by taking an active role in the implementation of the Project Specific Safety Program (PSSP) to achieve compliance of Banyan HS&E standards, applicable OH&S Acts, regulations and codes.
- Coordinates and administers the Project Quality Plan.
- Implements and maintains project start-up systems and procedures including job site trailer or office, master filing system, project billings, cost accounting system, and project directory.
- Performs general administrative and recordkeeping functions including the review and distribution of documentation; preparation of correspondence and meeting minutes; and maintenance of files, logs, drawings, specifications, submittals, and RFIs.
- Supports the (sub) contract management / procurement process through tendering and awarding work or supply materials, assisting with the review, processing invoices and progress claims, and assisting with the review of documents and inquiries.
- Coordinates the change order management process by securing pricing from the vendor/subcontractor, reviewing and inputting the data for project manager review, submitting change requests for approval, and following through with (sub) contract change orders / purchase orders as directed.
- Mentors project team members to contribute to their development and career growth.
- Facilitates the review and distribution of drawings by following up with the trades/consultants; maintains the drawing log and drawing/sample transmittals.
- Coordinates the request for information (RFI) process, ensures RFIs are distributed to general contractors, and maintains RFI logs and filing system.
- Prepare purchase requisitions for approval and assist with the procurement of materials and equipment.

**Education and Experience**
- 2 to 5 years of related work experience or a combination of relevant education and experience.
- Completed post-secondary education in Construction, Engineering or related discipline an asset.

**Required Knowledge, Skills and Abilities**
- Working knowledge of construction documents, drawings, and specifications.
- Working knowledge of current construction practices and methodology.
- Strong communication skills. Confidently interacting with key contacts in verbal, written, and electronic forms.
- Knowledge of office processes: project setup, subcontract management, change orders, RFIs (request for information), lien holdbacks, and closeout.
- Capable of responding to standard internal or external client request
- Ability to solve problems based on clearly defined procedures
- Capable of proactively participating in discussions, asking questions, understanding, and providing explanations clearly and precisely.
- Willingness to work cooperatively with others to achieve team goals and objectives
- Strong organizational and planning skills and the ability to manage multiple priorities.
- Strong computer skills with an aptitude for learning new programs. Familiarity with scheduling software.

**What we offer**:

- Be an integral member of a growing company
- Opportunities for training and advancement
- Progressive, respectful workplace - setting a new standard for the industry
- Competitive pay and fulsome benefits
- Full-time, Permanent position

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended healthcare
- Paid time off
- RRSP match

**Job Types**: Full-time, Permane

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