Administration Technician

2 weeks ago

SainteAnnedeBellevue, Canada John Abbott College Full time

**Job Description**:
JOB SUMMARY: Under the direct supervision of the coordinator of Human Resources Services, to perform various administrative and technical tasks pertinent to RECRUITING AND HIRING FOR NON-TEACHING EMPLOYEES.

**DUTIES AND RESPONSIBILITIES**:

- Manage the full-cycle recruitment process from posting through to hiring.
- Revise job descriptions in collaboration with departments/services and ensure conformity with the Classification Plans.
- Prepare and post jobs online, and ensure accuracy of information posted on the Applicant Tracking System (ATS).
- Communicate information about job postings with various stakeholders, including College employees, external applicants, the Support Staff Union (JACASPA), and the Placement Office as required.
- Determine the order of priority of internal applicants in accordance with the Collective Agreement rules.
- Coordinate the interview process including testing, referencing and presenting offers.
- Act as HR representative and resource person on selection committees for the hiring of support and professional employees, ensuring a high level of professionalism and confidentiality throughout the selection process.
- Liaise with departments/services for matters concerning the hiring of support and professional employees.
- Administer files related to the hiring dossier, ensuring that all documents and files are saved and organized diligently.
- Take part in regular recruiting meetings to share updates and issues related to active and upcoming postings, and to promote transparent and effective communication in the team.
- Collaborate with the HR team in the development and improvement of HR processes related to recruitment and selection (strengthening talent pools of potential applicants, sourcing, marketing, etc.).
- Act as back-up for social media postings.
- Perform other related duties, as assigned.

**QUALIFICATIONS**:
**_Education_**

Diploma of college studies (DEC) in Business Administration, Human Resources, or appropriate specialty or a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

**_Specific Requirements:_**
- Advanced level of English
- Intermediate level of French
- Must be highly organized and autonomous, and able to prioritize effectively with a minimum of supervision
- Strong interpersonal skills, and an effective communicator
- Proven ability to deal with employees pleasantly and efficiently within a service orientation as well as dealing with difficult issues and situations with diplomacy
- Knowledge and experience in using Microsoft Word and Excel
- Ability to produce effectively and efficiently under pressure
- Ability to maintain confidentiality
- Ability to think critically and problem-solve
- Knowledge of CLARA/GEREMI an asset

**_ Testing may be required to demonstrate knowledge of:_**
- Word (intermediate)
- Excel (intermediate)
- French (Intermediate oral and written)
- English (Advanced oral and written)

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